MSN Hotmail

Microsoft is a well-known company on the internet and in real life, as a technological company with line products that involve software and hardware almost in the same way, being the leader in local operating systems with Windows and productivity, chatting and entertainment software, as well as in the manufacturing of computers and other devices labeled with the Surface brand.

However, the strength of Microsoft has always been software and the offer of online services, as it proved back in the day with MSN Hotmail as a service platform that still remains active until today, gathering all the service platforms and products offered by the company in just one place, providing the user with a news portal and an official Microsoft Store, too.

In this way MSN for more than 20 years has become a recognizable and known brand related to Microsoft, as a portal with millions of users every day and available in many languages. Next we are going to be talking about MSN in terms of a little bit of its history, services available, advantages and other benefits Microsoft users can have through this service platforms.

The history of Microsoft´s MSN online service platform

msn hotmail

MSN is an abbreviation that corresponds to Microsoft Network, as an online service platform that was first released on August 24th, 1995 along with the launch of Windows 95. In the beginning, MSN included a news portal with different categories that remains alike at present day, offering also at that time Hotmail as the official email service provided by Microsoft.

In simple words, Microsoft have used MSN as commercial brand to promote and offer its services within a platform, including news and other useful information for the users. So, Hotmail was the first service offered through MSN, and then MSN Messenger would be added in 1999 and would become the most used messaging and chatting service globally.

Eventually, Microsoft would include services like MSN Search as search engine to find information and web pages online, MSN Virtual Earth for maps, MSN Spaces as online pages for users´ personal use, MSN Alerts for notifications, along with MSN Groups and MSN Direct.

In the year of 2006, Microsoft would reorganize almost all of its services under the brand name of Windows Live, being MSN Hotmail rethought and transformed into a content and news portal almost entirely, with options to access Microsoft services with an online approach until this day.

The same case would not happen with the Windows Live platform in terms of transformation, being cancelled in 2012 and all the accounts linked with Skype as primary chatting service. Also, Hotmail would become Outlook, MSN Search is now Bing and MSN Virtual Earth is known at present time as Bing Maps.

MSN portal and what it offers today

msn hotmail

MSN through its current domain www.msn.com has become a news and entertainment platform where millions of users can consult valuable information with local approach, showing relevant content respecting location and language of readers worldwide.

For example, MSN shows users updated news with impact on their location and in their own language, dividing the content in categories of interest for the readers to pick, including weather information in real time, entertainment and sports news, money and lifestyle content, health, food and drink, travel, autos and content in video.

Apart from the news, there are other wide sets of services that can be accessed through MSN, which are offered by Microsoft directly without the need of using other software, thanks to the possibilities web pages and advanced web browsers can deliver.

First of all, you will be able to access a full search engine to find any information or query you want thanks to Bing, empowering the search bar at the top of the MSN´s home page. And, right next to such search bar there is the “Sign in” button to log in and use any Hotmail or Outlook account and open session in every Microsoft´s service with just one credential.

Microsoft is a company that offers plenty of products online apart from its OS software and hardware lines, being Outlook the main service platform which conjoins the rest of the service through one account.

Throughout MSN, users can access Outlook and check their new emails and send new ones, with tools to modify text and attach documents in just one place. Also, users can open the online version of Skype to chat with their friends, without requiring any software or download whatsoever and offering almost the same benefit of the installable program.

With MSN can also access other services offered by Microsoft in real time, such as editing and creating documents in Office, which later can be saved in OneDrive as the personal and business cloud platform Microsoft provides its users, involving up to 5GB of free storage on its free version.

In this way, every document, email and content created will be saved on the cloud for protection and safe backup, including other paid plans with more storage, wider download and upload limits and other benefits.

Lastly, MSN offers the possibility to access Bing Maps and OneNote directly as platforms that can help you to move and locate destinations easily, as well as saving notes with important information on the go thanks to cloud options of OneDrive.

Other services integrated and available on MSN

msn hotmail

You can access other services in MSN to interact with other users and post comments on the news, thanks to the integrated services of Facebook and Twitter included in the platform where you can log in and use your personal accounts. Like this, the interaction becomes simpler and can be posted on your personal timelines at the moment of leaving a comment or opinion.

In this way, MSN results in a platform that can offer entertainment, valuable information and content of interest for the user in real time, as well as providing a set of services that can be very useful by the hand of Microsoft, being the majority of them delivered for free and without the need of other resources or downloads related.

How to use Microsoft Excel Online in Outlook

Nowadays, internet users have the possibility and advantage to use plenty of online services, covering almost any function and product of interest for people across the world. For example, if we need a calendar, a calculator, and a chatting platform and of course; email services, these are all available online and can be used without the need of downloading any other resources or related software into the device.

That is why; a company as Microsoft with great relevance in technological and software business is moving to this new paradigm of use, by redesigning all of its service platforms to have an available and functional online version for all the users. So, Outlook Mail, Skype, OneDrive, Tasks, Photos Sway and software included in the Office suite as Word, PowerPoint, OneNote and others are there to be used by anyone.

In order to take advantage of these service platform offered by Microsoft, we just need to create an Outlook or Microsoft account, functioning in first instance as an email product that opens the door for a more useful and powerful conjoined set of instruments and software online to enjoy. In relation to this, in this tutorial we will be speaking about how to use Microsoft Excel Online in Outlook, as a very powerful version of this financial program to be used.

Opening Excel Online through Outlook

To begin with, in order to take advantage of the different functions provided by Excel Online, we need to be logged in with our Outlook account in the our preferred browser. To do so, we just have to enter the URL address https://outlook.live.com/ and provide the platform with proper email address and password, and by doing so we will be in the Outlook´s homepage.

In this page we can see our inbox and email content, however from this home screen we also have the opportunity to access the different services related and provided by Microsoft, where we will be able to open Excel Online at just one click.

First, let us find de “Application” button placed at the top left of the home screen with a 9 dot icon, exactly next to the Outlook home button. So, by clicking on this option a menu will get displayed and show all the different services and products you can use, such as Skype, OneDrive and others.

Microsoft Excel Online

Included in this list there is the Excel icon for you to find it, being placed with the other online versions of Word, PowerPoint and OneNote. Just click on it and at once another page will be opened showing you Excel as if it were the installable program on Windows.

Microsoft Excel Online

Microsoft Excel Online

Choosing templates to use on Excel Online and opening locally or cloud stored workbooks

Being in the Excel Online platform as another page or tab opened in the browser you are using, at first the service shows you some sort of home screen where you can select the templates to use, in case you require creating a workbook with specific purpose and design, as well as uploading work and projects stored locally or in cloud services.

At the left we have the recent panel where are shown all the files opened in date order. Also at the bottom of this panel we can see the options to open files from cloud services like OneDrive and DropBox. To do so, we just have to click in the cloud service where the document is saved, select it and it will get opened.

Microsoft Excel Online

Microsoft Excel Online

On the other hand, at the left of the screen we have the different templates available for using and creating workbooks with distinct functions and intentions. For example, we can use the traditional “New Blank Workbook” to use an empty template for adding customizable cells, equations and general layout. To select the template we just click on it and Excel will get opened.

Microsoft Excel Online

Although, if we scroll down a little bit we will be able to see other useful templates that can help us to track tasks, manage personal money and expenses and establish family budgets. As in the case explained earlier, we just have to click on the wanted template to open it.

Microsoft Excel Online

In this section of the home screen we can also upload workbooks that are stored locally in our computer or device and we want to still editing them on the go, thanks to possibilities provided by Excel Online. To open such file, just click in “Upload a Workbook” as a button placed at the top right.

Microsoft Excel Online

Using Excel Online: different options to edit and create workbooks

As it happens with the other Office products provided by Microsoft, Excel Online can be used by six main tabs that give the users the different options to perform, regarding on what they want to do in their workbook.

Microsoft Excel Online

First of all we have the “File” main tab from where you can see the different saving and printing options, as well as allowing the user to obtain help about using the service, sharing the workbooks and creating new ones. In the same way, at the left of the displayed menu we can see the recent documents and open OneDrive.

Microsoft Excel Online

Continuing with the “Home” main tab, in this one we have the options related to paragraphs with fonts and effects, alignment with bullets and numbering, tables; the inserting of cells and how to give them format, as well as using editing options as AutoSum.

Microsoft Excel Online

Moving to the “Insert” main tab, this one can be considered ad one of the most important for Excel, since from it we can choose options to apply mathematical operations and equations to calculate information and even creating visual graphics.

In this case, the first button corresponding to “Functions” on this tab will apply math operation to the cells selected, such as Sum, Average, Max, Account, Min, If and others depending on the purpose of the sheet in the workbook.

Microsoft Excel Online

Also, in this tab the user can insert surveys, tables, PivotTables, pictures, shapes, charts that can include graphics, bars, lines, areas, scatters, statistical, radars, funnel and more.

Microsoft Excel Online

In the fourth main tab “Data we can refresh selected and all connections, calculate workbook, sort ascending or descending, as well as apply filters and perform data validations.

Microsoft Excel Online

And last but not least, by using the main tabs “Review” and “View” we can check our workbook in terms of different functions as accessibility and adding comments, at least in the first main tab called. Regarding the second one, in this tab the user can establish parameters of reading and viewing on the document, including headings and gridlines that are useful in slideshows with projectors and video beams.

Microsoft Excel Online

Microsoft Excel Online

How to use Microsoft PowerPoint Online in Outlook

At present time, service platforms offered by different internet corporations and companies like Microsoft, Google and Apple include series of products that allow the user to take advantages of useful benefits and advantages online; from email to personal cloud storage, video and music streaming, messengers and productivity, these service platform are imperative for users nowadays.

Most of these services named before can be utilized throughout the use of a single account, functioning as the user´s credential that conjoined the products involved and provided by the company in question. In this case, through Outlook we can take advantage of different platforms given by Microsoft, such as Skype, OneDrive, Sway, as well as functioning with personal accounts to open session in Windows OS.

However, one of the most interesting and requested features provided by Microsoft through Outlook is the use of the Office productivity software, including programs like Word, Excel and PowerPoint on their online version to be enjoyed with the web browser, not requiring any additional installation to work.

Next, we will be explaining how to use Microsoft PowerPoint Online in Outlook, by standing out all of its functions to make creative and awesome presentations and with all the included options and tools, which in fact are not that different from the installable Office software and with the chance to be automatically uploaded in saved thanks to OneDrive personal cloud storage provided by Microsoft with Outlook.

Accessing PowerPoint Online on Outlook´s home page

In order to access and be able to use PowerPoint Online, as mandatory requirement you need to have an Outlook or Microsoft account. So, to enter your credentials after having your account you can visit the URL address https://outlook.live.com and type in your email address and password.

When you have entered your credentials properly, the next thing you will see is the Outlook´s home page showing to you, as the main page of the email service where you can see your inbox, folder lists, and message´s content when they are selected among other important information as settings and obviously the possibility to compose new emails to send one or several receipts.

Microsoft PowerPoint Online

Also, within the homepage of your platform you will be able to see an “Applications” button placed at the top left of the screen, allowing you Microsoft to access its different services and products at just one option away. By clicking on “Applications” you will see a list with all the platforms to be used completely online in the browser of your choice.

Microsoft PowerPoint Online

In this list, all you have to do is selecting the “PowerPoint” option by scrolling depending on the size of your screen in the device used. By clicking on it, a new browser page or tab will be opened with PowerPoint Online ready to be enjoyed.

Microsoft PowerPoint Online

Picking templates for new presentations and opening created ones

Now that you have opened PowerPoint Online with your Outlook account, you will be able to create new presentations and also upload the ones you already have in local and online cloud storage as OneDrive or DropBox. Also, you have the possibility to select the available templates for new presentations and also to use the blank option to release all of your creativity.

In this sort of Power Point Online home screen there is a general menu placed at the left, where you will be able to see your recently opened documents and .PPT files, as well as showing you the possibility to open presentations stored in your OneDrive personal cloud or DropBox.

Microsoft PowerPoint Online

Continuing, at the right of this type of home screen you will be able to see the different templates available for using, and by just clicking in them you can start creating your presentation almost instantly. In the same way, in case you have a presentation saved in the local storage of the device or computer you are using, you can do it with the “Upload a presentation” option.

Microsoft PowerPoint Online

In this case we will click in the “New Blank Presentation” option to open a completely empty template to work with, although the others result quite useful in many specific cases and purposes.

Making a new presentation from scratch with the available tools in PowerPoint Online

We have chosen the template to use in our new PowerPoint Online presentation, and now all we need to do is starting to add the things we want using the available tools. As an overview of the layout, at the right we have the viewing panel where we can see and edit the selected slide, and on the left there is the slide list from where we can select the one we need to modify.

Microsoft PowerPoint Online

Now, in order to start modifying and adding different effects and elements into the slides, we have available an option panel with eight main tabs addressing different purposes and actions to perform.

Microsoft PowerPoint Online

In first place we have the “File” tab, and by clicking on it we will have access to different options regarding saving, opening, renaming, printing and sharing of presentations and files. Also, in this menu the user can know about the software and obtain help to use it.

Microsoft PowerPoint Online

In second place we have the “Home” main tab, giving us options to redo and undo actions, paste and copy content and text, duplicate slides; modify text in terms of effects as adding italic, bold, underline and others as colors; to include paragraph options to organize content as bullets, indent and numbers; drawing and arranging shapes with quick styles and more.

Microsoft PowerPoint Online

By using the third main tab “Insert” we can get into the presentation new slides, default or customizable tables, to add pictures and shapes, using SmartArt, Office Add-ons, hyperlinks, text box, comments and local and online videos.

Microsoft PowerPoint Online

For example, to use the option “New Slide” we can insert another slide with other template that you choose.

Microsoft PowerPoint Online

To add an image to the presentation, you just have to click on the slide you are working on and then select the option “Picture”, and by doing so a window allowing you to search the file to insert will be opened. Now the image is included and can be modified and moved in the slide for best convenience.

Microsoft PowerPoint Online

 

Microsoft PowerPoint Online

When you enter an image on a slide and you click on it for further use and edition, a new main tab will be opened as “Format” in order to add effects and modifications to the image.

Microsoft PowerPoint Online

Moving on to the fourth main tab “Design”, in here we can choose to change between different layouts and templates to apply, as well as editing color, slide size and background.

Microsoft PowerPoint Online

The next main tabs corresponds to “Transitions” and “Animations” as effects we can include when slides get in and out between each other, such as how they appear or fade and if they got cut or pushed. Of course, transition and animation timing can also be controlled using these tabs.

Microsoft PowerPoint Online

Microsoft PowerPoint Online

Lastly, we have the “Review” tab to check availability for example, as well as the “View” main tab to run the presentation and see how it performs in terms of effects and included content as sound and images. From the “View” tab users can also manage options regarding zoom, viewing space, speed and more parameters.

Microsoft PowerPoint Online

Microsoft PowerPoint Online

How to use Microsoft Word Online in Outlook

Outlook is the email service par excellence offered by Microsoft, as a company specialized in software and responsible for relevant product like Windows, being the most used operating system around the world, as well as Office as productivity suite. In the same way, Microsoft has had the interest on offering products and services online, being its star the email service of Outlook, former Hotmail.

So, being the enterprise from Redmond a software company and by having seen the huge growth online products and programs are having at present time, Microsoft now offers the possibility to use most of its service online through the use of a compatible web browser like EDGE, Internet Explorer, Chrome or Mozilla Firefox, not requiring any other program or installation to use the service.

Therefore, the company with the use of a Microsoft or Outlook account provides the user with the chance to use an email platform, working at the same time as a bridge for other services online that can be used right there in the browser, such as Skype, OneDrive, Sway and MSN.

However, one of the most important and required services offered by Microsoft is the Office suite, with products like Word, Excel and PowerPoint, providing the tools to be more productive on the go. In this case, we will be addressing how to use the Word platform on the browser throughout Outlook, offering almost the same advantages and characteristics of the installable software for Windows.

Opening Word Online through the web browser and Outlook account

In order to use Microsoft Word Online and the rest of the services offered by Microsoft, you need to open session and log in with the proper account. So, to get signed in you only have to enter the next URL address: https://outlook.live.com/ and then within the loaded page you just have to enter your credentials in terms of Outlook address and password.

By doing so, you will be signed in and on your email home page for you to check emails and compose new ones. Well, now that you are in the platform you can access the other online services provided by the Redmond company, by just clicking in the “Applications” button placed at the very top left of the screen, displaying at once a service menu with all available platforms to use.

Microsoft Word Online

With such service menu displayed, the next step is to find the Word Online button to open such service, allowing use to create new documents with edition capabilities, online sharing, local storage and even revision functions, acting as the main installable Office software suite. So, click on the “Word” button to open the platform.

Microsoft Word Online

Now, a new browser tab or page will be opened showing the Word Online platform. First of all, the service will show at the left a panel including all the recent opened documents, as well as including the option to open a Word file saved in OneDrive or DropBox as cloud storage services.

Microsoft Word Online

At the left of the platform you have the option to select the new blank document to create, as well as open templates with different functions and purposes. For example, you can choose “General Notes” and “APA Style Paper” templates, among others available for you to pick.

Microsoft Word Online

Also, you can upload an already created document with regular Word software installed on Windows, Mac or Linux, in order to edit and modify it with the online Office platform throughout Outlook. To do so, click on the “Upload a Document” button at the top right of the templates panel.

Microsoft Word Online

Using available Word Online options to modify and edit documents

When we click on any of the templates available Word Online will be opened just like if it were Office on its regular installable version, showing all sorts of options to edit, review and improve the document we are creating. To start, we have six main tags in the navigation panel to modify and edit the text regarding different options of design, layout, revision and view.

Microsoft Word Online

In first place, we have the “File” main tag that allow us to create and open new documents and templates, save documents on local or online storage with OneDrive, publish to web, print and share, as well as obtaining info on the current document and get help in case of doubts.  All of these options are available by clicking on such “File” button to carry out the actions of interest for the users.

Microsoft Word Online

Microsoft Word Online

Continuing, by clicking on the “Home” main tab you will have access to different editing options to apply on the current document, such as using clipboard and copy-paste; changing fonts in terms of size, style and affects like bold, italic and underline or modify color; to include options for organization paragraph like bullets, numbering, indent and line spacing; as well as apply different general styles to differentiate text from titles and content lists.

Microsoft Word Online

All changes and options you choose will be applied automatically on the text. In case you want to redo or undo a selected tool or effect used, you just have to click on the “Undo” or “Redo” buttons at the very left of the tab panel.

Microsoft Word Online

Moving on to the “Insert” main tab, in this category you will be able to insert multimedia files like photos or videos, include custom or default tables and Office add-ons, hyperlinks, header and footers, page numbers and page breaks, as well as inserting footnotes, symbols and emoji’s.

As you can see, we insert in this example a jellyfish image that we can modify in terms of size and even visual effects, as well as modify the layout options to set the image in the way we want in accordance to text. To insert the image, click on the “Picture” option and locate the file you want to add from the local storage on the device you are using.

Microsoft Word Online

Microsoft Word Online

Moving the “Page Layout” main tab, in this one you can modify the text in relation to margins, general orientation, size and indent and spacing in paragraphs. Like this you can establish the required format for the document you are creating and its main purpose.

Microsoft Word Online

Regarding the next main tab corresponding to “Review”, in this one we can choose options to know the word count of the document, spelling and grammar corrections, checking accessibility, add comments and track general changes.

Microsoft Word Online

For example, with the word count option we can know exactly how many words the document has, as well as characters with and without spaces and number of paragraphs.

Microsoft Word Online

And last but not least, we have the “View” main tab to modify the viewing options in the case we are reading, also including editing options, navigation panel, header and footers, footnotes, page ends and the zoom to work properly depending on the monitor or display size.

Microsoft Word Online

In case you want to still editing the current document using Office as installed software in the device, just click in the “Edit in Word” option.

Microsoft Word Online

How to use the Calendar function in Outlook

Email services are considered quite common and almost mandatory at present time, as a way to send and receive messages especially from formal ambits of life as work and studies, in direct comparison to more informal method of communication that use internet, such as messengers and chatting apps.

Since, emails are not considered nowadays just instruments to receive and send important information, but these also are platforms that allow the user to enjoy different tools online that result useful in the same way. For example, with Outlook you will be able to enjoy products like Skype, OneDrive, Sway, Bing, and Office in general with the web clients of platforms like Word and Excel, among others.  

However, there is an imperative function offered in Outlook that many users enjoy and take benefit from; the Calendar included in the platform, with possibilities to save and highlight events with sync possibilities, so in the next segment we will teach you how to such useful Outlook instrument online.

Opening the Calendar in Outlook

In order to access your calendar in Outlook obviously you have to be logged in the platform, by entering your proper credentials as email account and password. To do so, enter https://outlook.live.com/ as the URL address to access and type down your credentials, in no time you will be logged in and with the Outlook home screen open for you to use the service.

Now that you are in Outlook, do not forget to activate the “Outlook beta” option as a switch placed at the top right of the screen, right above the email reading section. Like this, you will be able to enjoy a more minimalistic and faster email platform.

Outlook calendar

Now, to access the Calendar web tool provided by Outlook there are available to methods or different ways, being both quite easy use. In first place, you can access the calendar by clicking on the “Applications” button placed at the very top left of the screen, and by doing so a sort of menu will be displayed with all services offered by Microsoft through Outlook.

Then, all you need to do is clicking on the second icon on the list that corresponds to “Calendar” and voilà, in another browser window or tab the Calendar web application will be opened.

Outlook calendar

Outlook calendar

In second place, we have actually an easier method to access the Calendar in Outlook. At the bottom left of the screen there is a service panel where all the main products for the user are available. Well, in such service panel or menu the second option corresponds to “Calendar” and the app will get opened in just one second in another browser tab or new window.

Outlook calendar

Outlook calendar

Using the Calendar in Outlook: adding new events

At this point we have opened our calendar in Outlook, giving us the possibility to add new events, reminders and event other calendars with different dates, meetings and more, with customizable name and purpose. As default, the present day and general weather will be highlighted until you have chosen another day to set.

Outlook calendar

Outlook calendar

To add a new event in the calendar you are in there are two easy methods. First, you can click on the “New event” button located at the top left of the screen right below the Outlook home screen button.

By doing so, a small menu will be opened for you to enter the information about the event or meeting you want to register: title, date, time, location, repeating option and reminder.

Outlook calendar

After we have entered all of the information about the event or meeting we want to register, will are going to click on “Save” to save the event or discard in the case we want to cancel the procedure. In this way, the event saved will be shown in the day where it was set to be established as reminder.

Outlook calendar

Outlook calendar

Continuing, the second way to add an event can be considered more direct but implies to look for the precise date with the offered tools if such day is way ahead in the future. In simple words, we just have to click on the day in the calendar to put an event directly on it.

If the day is close is a very quick method to use. For example, an event to set on May 29th is very straightforward by just clicking on it, appearing the same information menu as in the “New event” button. After we have filled in the data the event will be created in the exact day where we clicked.

Outlook calendar

As you can see, the event is now created and by being a birthday in the example the platforms recognizes the event and put an icon of a piece of cake in the registered entry.

Outlook calendar

Using the Calendar in Outlook: browsing possible event dates and creating new calendars

As it was said before, you can add events clicking directly in the day you want to set the event. Nonetheless, if such date is away or too ahead in the future, you have the possibility to use the browsing options in the calendar, making the process to find a date very easy.

First of all, the current day is showing in a little calendar placed at the left and by clicking in the arrows pointing up and down you can change between months, resulting very quick to find dates in the current year.

Outlook calendar

If you want to find a further date it results better using the option panel at the top of the big calendar in the layout, allowing to change month sequentially with the arrows or by picking the month you need clicking in the option. Also, in this panel you can choose the calendar layout in terms if you want to be set it and shown by day, week, work week and month.

Outlook calendar

Outlook calendar

Outlook calendar

For example, this is how the layout is shown when you set the option “week” in the calendar view, displaying the hours of every day and the days included in the week to pass.

Outlook calendar

On another topic, right down the little day chart shown in the layout you have the Calendars list, displaying the default calendar called “My calendar” and the created calendars with customizable name.

Outlook calendar

You can create a new calendar by clicking in the option of the same name, being in this case the “Meetings Calendar” where you will be able to type the name when clicked in the option. Then all you need is to press the Enter key or click everywhere in the screen.

Outlook calendar

After your new customizable calendar is created, you can use it by selecting it with the check mark next to it, appearing all the dates and events you have entered in it.

Outlook calendar

How to add and delete contacts in Hotmail or Outlook

An email service is a platform required by almost all users in the internet, as the product that allow them to stay communicated and in touch with people in the different matters of life, such as family, work, studies, recreations and others. So, the importance of email as a service platform is imperative as product provided by the most outstanding and relevant internet companies across the web.

For example, Microsoft definitely is an enterprise that has to be highlighted when it comes to email platforms, being a pioneer regarding this type of internet product, betting at first by investing in Hotmail at its early stages and then buying the company. Now, Hotmail is known as Outlook and it it’s a whole new service focused on security, simplicity and functionality.

However, how would it be possible to use an email service like Outlook or any other without contacts? Yes, we need contacts to act as receipts from the messages we want to send. Although, in Outlook is very easy to add contacts and we are going to show the whole process to do so, in order for you the send emails everyone you like at a click of a button away.

Opening session and establishing Outlook Beta

In order to use Outlook or Hotmail, logically we need to open session or sign in into a valid account, and from there we will be able to use the platform and add new contacts, write messages, create customizable folders, among other useful functions.

In first place, you have the option to visit www.login.live.com and from there you can just enter your proper credential to log in. First, you can enter your Outlook or Hotmail account since any of the two will do.

hotmail

After entering your account, the platform will verify the status of such account and its validation. When the account is verify valid, the platform will ask you for your password. If you insert an incorrect or invalid account, the system will not show the screen requiring the password.

hotmail

In the case you are using a device of our own, you can check the “Keep me signed in” option and the system will save your credentials and allow a faster signing in procedure. On the other hand, if you are using a shared device we do not recommend to select this option.

hotmail

Now, if for whatever reason you do not have an Outlook or Hotmail account yet the good news is that from this screen you can create your own account. To do so, click in the button “Create one!” and the process of getting your new account will begin. In the following screen you can enter the new Outlook or Hotmail address you want (unless is selected already) and you can also use your phone number instead to log in.

hotmail

hotmail

Lastly, when you are finally logged in or your account is created for the first time the platform will show a home screen. At this point, in order to enjoy a faster and more minimalistic look you can activate the “Outlook beta” version, by clicking on its bottom place at the top right corner.

hotmail

Adding new contacts in Outlook or Hotmail

Now that we are in Outlook´s home screen and we have created our new account, in order to use the service and send emails we can start to add contacts. To carry out this adding process, the first thing we are going to do is spot the little icons menu placed at the very left of the screen, right next to the folder panel.

hotmail

In this icons menu spotted previously there are five buttons or functions to use: “Mail”, “Calendar”, “People”, “Photos” and “Tasks”. In accordance to the process of adding contacts we want to start, we will click in the “People” option, being placed exactly in the middle of the icons menu.

hotmail

In this way, another browser tab or window will be opened with options referring to people and contacts to send messages, as well as the possibilities to manage them.

In so, the layout is divided into three main areas: a folder panel at the left where default and customizable folders are shown, the contact list in the middle that included the added contacts, as well as the contact´s detail panel placed at the right, which shows information about the selected contact on the contact list.

hotmail

In this case, we have an account that does not have any added contact yet, resulting perfect for the process we want to carry out. So, in order to add a new contact and start sending emails, we only have to click on the “New contact” button placed at the top of the folder panel to the right.

hotmail

Like this, a pop-up window will be opened for us to add the related information, such as first and last name, email, mobile phone, working information and company, as well as notes regarding the contact to keep in record.

In case you need to add more detailed and general information about the contact, all you need to do is click on the option “Add more” at the bottom of the windows, allowing to add more data about work, address, name, phone, chat, email and others.

hotmail

hotmail

After we have typed in all the information regarding the contact, the only thing left to is clicking on “Create” to finish the adding process and the contact will be available to send messages. In case you have doubts about the entered information or you want to stop the adding process, you just have to click on the “Discard” option.

hotmail

Now that we have our contact added many options are possible, such as sending an email, start a chat and edit it in case we want to change information. In the same way, all of these processes can be done from the contact´s details panel by selecting the contact to manage, as well as the option bar enabled on top of the contact list, although we will address this tool in the next section.

hotmail

Managing and deleting contacts from Outlook or Hotmail

Now that we know how to add contacts, the next thing we are going to do is to manage such contacts, in order to edit, delete, classify, restore, import, export and clean up options, as well as more actions you can do to customize your email platform at choice.

To do so, we will use the option bar enabled at the top of the contact list, including all the options we have called previously. To highlight, all the actions performed from the option bar will have effect on a selected contact or group of contacts.

hotmail

For example, the first option in the option bar is “Edit” that allows us to modify contacts and change general information by a pop-up window.

hotmail

hotmail

The next action available in the option bar to perform is “Delete”, which removes a contact or group of selected contacts from the lists. When we click on such option, a warning window will appear requiring confirmation to delete the selected contact.

hotmail

The third option is regarding adding contacts to favorites, being these contacts included in the default folder of the same name that you can use to have the contact you use the most at first hand. To do it, just click in the option “Add to favorites”.

hotmail

Regarding the last general preference available in the option bar, we have the “Manage” button to administrate contacts in every way you need. For example, you can restore deleted contacts in case you want to recover them due to accidental removing, as well as you can import and export contacts with CSV files generated from and to other platforms as Gmail or Yahoo!.

hotmail

Even, with the “Manage” button you can use the “Clean up contacts” option to remove repeated entries with the same names or information. To do so, click in such option and the platform automatically will search for duplicated contacts and entries. In this case Outlook did not found duplicated contacts the cleanup, fortunately.

hotmail

hotmail

Creating and managing new contact lists and folders

Besides managing and adding contacts, in Outlook you can also create contact lists and folders that allow to enjoy a more organized layout and finding contacts quicker. To create a new contact list, all you need to do is clicking in the “New folder” option and immediately you can enter the name of such folder, press the Enter key in the keyboard and you are good to go.

hotmail

hotmail

Being the “Business Contacts” folder in this case, from such folder you can add new contacts that will categorized and easy to find, by clicking in “Add a contact” inside the contact list you want the new entry to be added.

hotmail

How to use OneNote or NoteBooks online with Outlook

When it comes to internet services, Microsoft definitely stands out as one of the most relevant and influential companies around the world, offering a service platform like no other that includes plenty of useful and known products, being all of them conjoined to give a comprehensive experience by the use of one account only, in order to make the use of this platform simpler.

For example, Microsoft includes in this service platform all of its relevant and important products, where most of them are free and a few others are paid, with the possibility to be used through proper and installable software, as well as online stages by using Outlook as some sort of anchor to access the other services involved, being the email platform of the company from Redmond.

Along with Outlook, other services offered by Microsoft are Skype, Windows, XBOX, OneDrive, Bing and Office; the best office suite for productivity which is compatible with plenty of devices and operating systems, also providing the advantage to be used online through web browsers with the tools included as PowerPoint, Excel, Word, Publisher and more, with different functions.

However, there is also an important function that is required by most of the users of Microsoft products and Outlook as email platform; the possibility to use notebooks, in order to write reminders and short messages with useful information. In this case, Microsoft offer the chance to use notebooks through its free software OneNote, completely online and free as we will show you.

Using notebooks through OneNote completely online

In order to use notebooks online with Outlook trough the dedicated service platform OneNote, the first thing you need to do is open session on Microsoft´s email platform, which can be accessed by the URL www.login.ive.com. In case you do not have an account, you can sign up by clicking in the “Create one” button.

Also, at present time Outlook is providing users with a beta version that improves functionality and a simpler but powerful design, which can be activated by clicking in the “Outlook beta” switch placed at the top right of the screen.

OneNote

OneNote

Now that you are logged in on Outlook and the platform shows you your home screen, in order to locate notebook functions and others you have to click on the applications icon, which is located at the top left corner of the screen, right above the navigation panel.

Like this, you will have access to different products and services offered by Microsoft that can be used online through your web browser, such as Skype, One Drive, Bing and others. In this case, we are interested in finding the way to use notebooks, and for that we will find the “One Note” icon in the application panel, being the service platform belonging to the Office suite to perform this function.

OneNote

OneNote

By doing so, a new browser window or tab will be opened with the corresponding OneNote website, logging you in automatically to start using the service, as well as showing you “My notebooks” page where all of your created notebooks and default ones will be available.

OneNote

For example, the platform will create a default notebook with your name, being at the bottom of the “My notebooks” menu, while at the top of it  two options will be shown that allow you to manage and delete created notebooks, as well as creating new ones.

OneNote

OneNote

Creating a new notebook with customizable name is easy; just click on the “+New” option and a special window will be opened for you to type the new notebook´s name. After that, just click in “Create” button and the new notebook will be there ready for use. In this case, the new notebook will be named “Fast Notes” and from there we will continue the tutorial.

OneNote

OneNote

OneNote notebooks: main operating panels, creating and naming new notes

Being in the recently created notebook, the next logical thing to do is starting using it with the wide set of possibilities offered by OneNote Online through Microsoft´s Outlook platform.

First of all, the platform gets loaded showing three main panels or spaces in the layout; at the left the notebook panel where all of your created notebooks are displayed, at the center the detailed panel where you can see and add new sections and pages into the selected notebook, as well as the writing panel placed at the right, from where you can add and modify individual notes.

OneNote

Also, from this page and permanently while you are using the service you will be able to see the option bar at the top of the screen, where you have access to different actions and tools to modify notes and all the entered information. Nevertheless, we will address this option bar in detailed in the next section of this tutorial, after explaining the use of the different panels and note creation.

OneNote

Continuing, for you to hide and show the notebook panel you can click in the “Notebook list” button, and from this panel you can access your stock and created notebooks to add and modify sections and notes. Also, from this panel at the bottom you can access the option “More notebooks”, for you to create new notebooks and manage them.

OneNote

OneNote

Moving to the detailed panel at the center, from this space in the platform you can see the sections and pages added, as well as the possibility to create and delete them easily.

For example, sections are useful to organize notes by criteria and give general order to the notebook platform. So, to create a new section you can click in the “+Section” button at the button of the detailed panel, appearing a pop-up window allowing you to enter the name of it. Then, click in “OK” and the new section of the notebook you are will be created.

OneNote

OneNote

Having been created the new section, in this case called “Work Notes” as some type of folder specially created for notes related with working matters, now we can start creating pages or notes to keep important information at first hand.

To do so, click in the option “+Page” at the right button of the detailed panel. By default, a note called “Untitled Page” is available just to modify and be customized.

OneNote

In details, you can change the name of the default page or one created by you by just clicking or pressing Enter in the writing panel at the right, specifically in the space bar above the date and time information. In this case we will write “Next Week Meeting” and automatically such name will be added to identify the page or note.

OneNote

Now, by just clicking below the name of the page you are into you will be able to write any information you want.

OneNote

In case you want to delete created sections and notes, you can do it easily using this method: just click with the right button of your mouse and a little menu will be shown, where you only have to click in the “Delete” option, working this method with sections and pages.

Also, by clicking with the right button of your mouse on the section or page you can change the section color by choosing this option from the pop-up menu.

OneNote

OneNote

Modifying created notes and pages in OneNote easily

We know now how to create sections and new pages with proper recognizable names and information, however, in this part of the tutorial we will be showing you how to modify created notes in an easy way.

In order to modify notes and pages you have created you have access to an option panel previously shown, placed at the top of the layout with options like “File”, “Home”, “Insert”, “Draw”, “View” and “Print”, having all of them different functions.

OneNote

First, from the File option you can have info related with the software, print and share notes. In the same way, by clicking on “Home” you have access to text ribbon with options to change fonts and size, color, add effects like bold, italic underline, bullets, to apply headings, copy, paste and more. Some tools will be used on a note as example.

OneNote

In second place, from the Insert option you will be able to insert images, open new sections in the note, insert attachments, adding Add-ins hyperlinks and other options.

OneNote

By using the “Draw” tab in the option panel you will be able to use tools to draw and paint, by choosing pen, erasers and highlighters, as well as allowing to change color and thickness.

OneNote

In relation to the View option you can manage accessibility, setting notebook views, versions and navigation.

OneNote

And last but not least, with the “Print” button you will be able to print the notes and pages you have created, in case you need actual physical record of the information you have saved in such notes.

Also, it is important to remember all changes and modifications you make or saved automatically. Additionally, the note or page you are creating using OneNote Online can be opened directly into OneNote as installed software in Office. To do so, just click in the option “Open in OneNote” placed next to the option panel at the top of the screen.

OneNote

What is Skype and how can we use Skype Web?

Without any doubt, communication is one of the most imperative and important services offered online through the internet, allowing people to stay in touch with anyone in an easy way and mostly for free. In fact, there are a lot of users that put communication capabilities of cyberspace first in relation to other functions, also thanks to the growing trending use of mobile devices.

Like this, with the possibility to stay connected permanently at present time and the use of many types of devices available, people can talk and stay in touch with anyone regardless of distance and on the very street. Now, to do so internet users utilize and download messenger programs in form of apps and software to their devices, being Skype the most famous and functional with no doubt.

Therefore, we are going to address different matters related to Skype as a messenger service, in terms of what it is, free and paid functionalities, purposes, available platforms and others.

Also, we will be explaining how we can use Skype Web as an online product that do not require any download process, but the chance to use the service directly through Outlook; a conjoined mail platform thats belong to Microsoft as well as Skype does, giving the possibility to use both service platforms at the same time, in the same page and by using the same credentials.

What Skype is and its general details

First of all, Skype is a communication service based on VoIP (voice over Internet Protocol) owned by Microsoft and created by the Danish Janus Friss and the Swedish Niklas Zennstrom in 2003, which was bought by the company from Redmond in 2011 for 8.5 billion dollars, after the platform was previously owned by the EBay Corporation from 2005 to 2010, due to legal issues.

Specifically, Skype is a wide communication service and platform with free and paid functionalities, allowing people to use the software in form of app or desktop program for the majority of operating system in the market, either mobile or local such as Windows, MAC, Linux, Android, iOS, Windows Phone, even being available in other platforms like XBOX, Fire OS and other devices like televisions and specialized phones.

With Skype, people can enjoy functions that allow to communicate or chat through text, as well as make calls or video calls for free between two users utilizing the software or app, regardless of the platform they are on and the place they are located by taking advantage of the internet connection.

Therefore, Skype is one of the most popular and used services by people to stay in touch with others around the world, giving the chance to do so using voice, text or video. Also, there are other services and functions that are paid, such as video conferences between more than two people, as well as fax and special calls to computers and phones connected, among others.

A little history about Skype and the involving of Microsoft

As it was said before, Skype was created in 2003 and in fact it was a direct competitor for Microsoft´s Windows Live Messenger service, being the messenger platform offered by the company from Redmond until 2013. By 2011, Microsoft decided to buy Skype and finish its previous messenger service, substituting it completely with Skype.

Thus, people were able to start using Skype with the same credentials they had in Windows Live Messenger, even including the contacts they already had and other settings. Right now, Skype is part of a service platform offered by Microsoft with free and paid conjoined products that can be used with just one Microsoft account, such as Windows, Office, Android, OneDrive and XBOX.

Functions and characteristics of Skype

In general, Skype makes possible for users to communicate via instant messaging or chatting, as well as with voice or video through internet or VoIP capabilities, being completely free between two people and offering paid plans with low cost for other functions and special calls. Free and paid functions of Skype are:

  • Free communication trough text, voice or video call between two users using local or mobile device, who previously have to be registered, logged in and approved the terms of service.
  • Free group communication or conferences between users, as well as paid videoconferences plans.
  • Low cost call generation from Skype and a connected device to conventional local and mobile phones, by paying monthly, annual or per use quotes.
  • Communication and data sending as graphics and text from Skype to fax machines or computer with fax software connected to a regular phone line, by paying monthly or annual quotes.
  • Voice calls and data sending with local costs from devices connected to regular phone lines to Skype and computers with the software installing, even allowing users to leave messages.

Regarding characteristics, Skype is a service based on the P2P and private VoIP protocols, and with the involved coding of the platform the data compression is relevant with almost no loss in service quality. In terms of security, Skype uses 256 bit-AES, 2048 bit-RSA and 1536-bit AK encryption algorithms.

Using Skype through your Outlook mail platform

Skype and Outlook are two services offered by Microsoft, being the first one a powerful communication platform and the second one a reliable and known email site.

In this case, these two relevant products are conjoined to work with each other at the same time, allowing you to be at your Outlook email platform and Skype as well, all in one browser tab with no other software required; in detail this new tool for communication is called Skype Web.

In order to use Outlook and Skype Web you only have to open session and log in into the service, by accessing the URL www.login.live.com and entering your credentials, being both account and password the same for Outlook and Skype.

Being on your home screen in Outlook, it is important you do not forget to activate the “Outlook beta” switch at the top right of the screen, giving a more minimalistic, faster and functional design.

skype web

skype web

Now that you are signed in into Outlook, there are two ways you can use Skype; first, you can use the service in Outlook in order to answer messages and be at your home screen checking new emails at the same time. To do so, you just have to click on the Skype icon at the top right of the screen, next to the “Settings” button.

When you click in the Skype button in Outlook a sort of limited version of the service is open, already signing you in and also showing your recent conversations, as well as a search bar to find contacts. In fact, if you click on a contact a chat window will open, with the possibility to write text, start a call, sending files, among other functions.

skype web

skype web

Using Skype Web as a full software in your browser

Now, regarding the second way to use Skype online through Outlook, this option can be opened by clicking in the “Applications” button located at the very top left of the screen, and in doing so a set of different functions and software offered by Microsoft will be shown, such as Office platforms, XBOX, OneDrive, Bing and of course Skype, which is the one you will click on.

skype web

In this way, the actual Skype Web version will be opened in another browser tab as the full version of the installable software, without any limitation whatsoever. In the case you want to access Skype Web directly, you can visit www.web.skype.com and enter your credentials to open session.

With Skype Web fully loaded, as in the classic software you will be able to see you contact list and main options at the left of the screen, while the right side of the screen shows received messages in order from the conversation you have selected.

skype web

skype web

In the main options, the first icon corresponds to show your contact list fully, for you to find other contact to chat that is not recent.

skype web

The second button in the main panel activate the calling options, showing you a number pad to enter the number you want to call, as well as showing the remaining Skype credit. When you have entered the number, to call you just have to click on the phone icon at the top right of the screen.

skype web

Regarding the third button in the main panel, this one is to open settings and establish some parameters in terms of appearance, chats, notifications, personalization and privacy.

skype web

On another topic, right above the main panel you can see a search bar, which will allow to find contacts and also add new ones, and for that you just need to enter the name or email of the new contact, then the system will find it for you to add it to the list.

skype web

And last but not last, there the options included in the conversation windows for every contact, which allow in first hand to activate calls or video calls at the top right corner, as well as type the actual messages, add attachments, send voice notes and emojis.

skype web

How to use formatting options to compose an email in Outlook

Emails are definitely one of the most important and used services in the internet, since thanks to their acquired formal approach of communication electronic messages are the preferred way for enterprises to notify their employees about anything; from congratulations emails to inform about meetings and important notifications, emails are the tool to use by the majority.

Like this, since the late 1990s when online email platforms were created and with Microsoft as pioneer with the support and later purchase of Hotmail, emails became in an imperative services for internet users across the world. At present time, thanks to mobile devices like smartphones, tablets and laptops, people stay connected permanently and with email access 24/7.

However, there is a key matter that stand out when it comes to emails and almost nobody seems to realize, or at least give it the importance it deserves with no doubt; we are talking about of the formatting options to compose an email, as the tools to prepare and send a message that can express exactly what we want to say, since communication can be tricky, specially online.

Today we will be showing you how to use the different format options to compose messages in Outlook, as a renamed service offered by Microsoft with an easy-to-use, functional and reliable approach, as well as being very secured and trustworthy.

But before getting into details, you have to remember logging in into Outlook in first instance or create an account in case you do not have one, allowing you to enjoy a whole set of online and conjoined service that are quite useful, starting from Outlook to OneDrive, Skype and Office.

So, to access just enter the Microsoft´s site www.login.live.com and write you credentials or create a new account, by clicking in the button “No account? Create a new one”. Also, Outlook is now using a beta version that is more functional, faster and resource-friendly, so do not forget to activate this option by clicking in the “Outlook beta” switch option at the top right of the screen.

hotmail

hotmail

Handling composing screen tabs and the process to add receipts and subject  

When you get logged in on Outlook after entering your credentials correctly, your home page will appear with your messages and main folders, as well as some ads, news and other information on the screen.

At the very left of your home page you will be able to see the main folder panel, where you can easily access your inbox, junk emails, drafts, sent items, deleted items and archive. Now, at the top of such main folder panel you can see the option “New message” with a “+” icon that allows you to open the composing screen and start to write that email you need to send.

hotmail

Like this, the composing screen will pop up and will be placed at the exact location of the email reading section at the right of the screen, which shows you the content of selected messages in the inbox.

hotmail

In case you want to switch from the new message you are writing to see a selected message in the inbox, you can click in the option “Select an item to read” at the bottom of the composing screen, where this option as well as all of your new messages will be saved as tabs, which will be identified with the subject you give to every email.

hotmail

Getting back to the composing screen by clicking in the tab identified with the subject of the message you are writing, in here you can start by adding the receipt or receipts you are interested in sending the emails, as well as adding a proper subject in the next line below.

At this point of adding possible receipts in the email you are composing, you can include actual contacts directly by only clicking in the empty space of the line, popping out a list of suggested contacts to choose from.

hotmail

hotmail

Composing an email and using formatting options

After include valid receipts and subject in the composing screen, now is time to write the actual message we want to send. To do that, you just have to click in the empty space below the subject bar and you will be allowed to write anything you want.

hotmail

Now, you can write messages without changing anything regarding to fonts or letter style, but your message can be considered bored or not interested whatsoever, even getting unclear. To avoid that, you can use the formatting options to modify and change the way you write, helping to get your messages much clearer, interesting and calling the attention to be fully read.

So, these formatting option are located at the bottom of the composing screen, with several parameters to modify that we are going to address individually in details next, showing the different functions available that are actually plenty. To understand modifications in a better way, as we explain every option we will apply it to the message, in order to see how it looks.

hotmail

Specific text modifications options

First of all, the formatting options start by focusing on the different possibilities related to text directly, allowing us to change for example: the font itself, giving us more than fifty styles to choose from, as well as letting us modify the size of the font up to 72.

hotmail

hotmail

Next, we have the three classical options that cannot be missed in any text editor or composing screen of any email service out there; we are talking about Bold, Italic and Underline options.

In detail, these text functions are in a row on the formatting option panel and allow us to give effects to the words in order to stand out expressions in another language, specific parts of the message, as well as provide other functions.  

hotmail

And last but not least, the remaining options regarding fonts and text specifically are “Highlight” and “Font color”, and as their name say these functions work to highlight the selected text from the rest, while the other changes the color of the actual words of such text; actions that can have purposes of standing out specific and important expression, respectively.

hotmail

hotmail

Options for format change and indirect text modifications

After the options that allow to modify text in a direct way available in the formatting option panel, there are also the tools to change the general format of what you write in the message, as well as adding indirect text modifications that work to organize the email in a better and more complex way, especially when such emails are containing great amounts of information and require lists and other elements.

As classical options in this segment, you can add bullets and numbering to make lists and work with titles and subtitles, organizing the text and message in general in a better way for the receipts to understand it.

hotmail

Continuing, the rest of the options available have to do with other classical and special elements required to give a great format to an email we are writing: to increase and decrease indent, adding quoting; the possibility to align the center of the general message or a part of it to the left, center or right; to insert or remove hyperlinks, to add strikethrough effect and even insert a table.

Because of the many options available, the formatting option panel can be cut at one point and the rest of the alternatives will be shown after clicking to the corresponding pointing down arrow icon. Of course, this depends on the size of the screen you are using.

hotmail

hotmail

Other options to write emails available in Outlook

With Outlook you have plenty of options to send your emails, like adding attachments and files of different types, as well as images, videos and the possibility to insert smileys into the messages in order to make an email a little more fun.

All of this can be done by using the option panel below the formatting option bar, where the date and time of the saved draft is shown.

hotmail

As in the previous case, depending on your screen the option bar can be shown completely or cut at some point, creating an arrow icon to show the rest of the options left. In this case, there are important options to access by clicking in such arrow icon, like the possibility to remove regular text and activate the “Switch to plain text” option, removing modifications in case you do not need them and maybe you have a slow internet connection.  

hotmail

Finally, it is important to point out that you can delete or add changes you apply on the text, by only clicking in the “Undo” or “Redo” buttons in the formatting option panel.

hotmail

How Outlook Setting Options Work

Outlook is the email service provided by Microsoft, offering great experience in terms of this type of product online by being one of the pioneers in the field almost 20 years ago with Hotmail. At present time, Microsoft’s email platform is better than ever with a simpler but more functional and easy to use layout, thanks to its new Beta option that allows a faster and more reliable site.

Now, in order to be more reliable, functional and even more secure setting options are very important in terms of an email service online, letting the user establish preferred and better parameters for their specific use, behavior and one of a kind needs.

Of course, there is also the possibility and advantage to enjoy a more customizable service in relation to aesthetics and design, which can be control from the setting options in Outlook fortunately.

Next, we will be showing you how Outlook setting options work, in order to help enjoy a more customizable service in every aspect; from layout and design, language, notifications, storage and syncing with other devices to mail options themselves related with messages, attachments, rules, junk mail, forwarding and others, along with the configuration of the calendar as conjoined tool.

Accessing setting options in outlook: Quick Settings panel

Before getting into the detailed explanation about setting options on Outlook, we have to remember that you need to have an existing account and get logged in, being an easy process to carry out by only visiting www.login.live.com, and then entering your credentials or by creating a new account.

outlook

When you are logged in on Outlook and ready to use it, do not forget to click on the “Outlook beta” switch at the top right of the screen, enabling the beta version of the platform with a more minimalistic and functional design and simpler approach.

outlook

In order to access the setting options in the Outlook platform, you only have to click on the nut icon placed at the top right of the screen, next to the Skype and Help icons. When you click on the setting options will appear immediately a quick settings panel, allowing you to control basic layout configurations of the platform in a fast and easy way.

outlook

In first place there is a search bar where you can look for anything you need in the platform, from customizable options to mail configuration. In this case we write “Notifications” and from that entered word the platform shows us the results, displaying the notification button directly to establish the parameters you consider are in the need to be changed.

outlook

outlook

Continuing with the quick settings panel, in second place we have the theme options that allow us to change the color of the layout and customize the general design of the page. At first you have five colors or themes available, which will be immediately established with just one click.

Nevertheless, by clicking in the “View all themes” option a set of 50 more options will appear. In this opportunity we will be picking the Lego theme, as we continue with the tutorial.

outlook

outlook

By scrolling a little bit in the quick settings panel, we find other layout and general parameters to modify or customize. For example: to set the conversation view on the top, bottom or off; to show the reading panel at the right, bottom or hide it; as well as set “Focused inbox”, show the sender image, to group messages by date, to show an attachment preview and message preview text.

outlook

On the other hand, in case you need to modify or customize another parameter that is not shown in the quick settings panel and you do not want to use the search bar, you can click on the option “View full settings” at the very bottom of the quick settings panel to access complete configuration lists.

outlook

Accessing setting options in outlook: Full settings

The full settings in Outlook are displayed through an individual pop-up window that include every aspect of configuration in the platform, which are divided at the same time into three overall categories: “General”, “Mail” and “Calendar”.

Also, the window is shown divided into three main sections that display the general categories at the left, the sub-categories corresponding to such main category at the center, as well as the detail panel at the right of the window showing specific information and possible changes to be made. In the same way, there is always available for use a search bar at the top of the general categories.

outlook

“General” category in Outlook full settings

The “General” category in the Outlook settings corresponds to overall configurations of the platform, involving from design, storage and notifications and the possibility to change such parameters for your best use.

For example, you can modify time format, language and time zone by changing parameters in the “Language and time” option. Also, you can change appearance and color of the layout, notification options, categories settings, configuration respecting keyboard shortcuts, Skype settings, syncing in mobile devices and available storage for mails, cloud and attachments.

“Mail” category as options specifically for messages

When it comes to options related to everything respecting mails and messages, Outlook includes a wide set of parameters that can be set and established at your best convenience, saving you some time by telling the platform how to behave in certain situations and given options.

For instance, by clicking in the sub-category “Layout” you can control if you want the platform to show and focus on important mails with the “Focused Inbox” option, as well as set the proper message organization, showing of sender image, reading panel layout, message list format, preview text, inline previews and date headers.

outlook

Addressing the other options and categories with a more general approach, you can control the composing and reply process by changing fonts and include an email signature, to set attachments in terms of sharing preferences and storage accounts, establishing rules to tell Outlook how to handle incoming emails and sweeps actions.

Also, from the Mail category you can control Junk email in relation to blocked accounts and domains, as well as create white lists of senders. Continuing, from such main category you can customize actions and set toolbars and message surface, syncing email and connect accounts, message handling, as well as configure forwarding actions and establish automatic replies.

outlook

“Calendar” as conjoined function of Outlook to set

And last but not least, as third main category in the full Outlook settings is the “Calendar” option, which allows to set and configure different parameters related with events, time layout and more as a conjoined function that is integrated with Outlook, giving the platform another important functionality for many users.

To change calendar settings you have three sub-categories; ”View”, “Weather” and “Calendar in email”, being the first one focused on calendar appearance as set first day of the week and working ours.

Next, the second sub-category allows you to decide or not to show the weather using specific information of location and using Fahrenheit or Celsius type of temperature. Lastly, the third category corresponds to the possibility Outlooks offers to register and set calendar events related with emails, such as flights, meeting dates and more.

outlook

Saving or discarding changes in Outlook´s settings

Whether you are making changes in the “Mail”, “General” or “Calendar” options in the Outlook configuration, including all the sub-categories involved to apply modifications and customization on the platform, there is the need for all of them to save the changes properly so they can be applied correctly.

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To do so, the pop-up window related to the full settings in Outlook is permanently showing two button s at the top right of such window, allowing you to perform the saving or discarding action. For example, in the case you want to save and apply all the changes you have made, you just have to click on the “Save” button, and therefore all modifications will be instantly applied.

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On the other hand, if you are making changes that later you are not sure to apply because you do not know exactly what you change or because simply there was a change of opinion, you can cancel the whole changing of configuration process by clicking in the “Discard” button.

Automatically, all the changes you made in first instance will be deleted and the platform will remain the same as you left it in first place. To return to the Outlook platform and inbox you just have to click on the “X” icon located at the top right.

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