Mail folders and their functions in Outlook (Hotmail)

When it comes to email services, Microsoft is a company that shows the flag of experience and optimization, as a product in which the giant from Redmond has always bet on and starting 20 years ago with Hotmail.

At present time, Outlook is the email service offered by Microsoft as a complete renewal from its predecessor, from which only the good things remained and even better functions were added over the years.

Since, Outlook as an email service is now facing a permanent and strong competition with other companies that were not around before, at least in terms of electronic mails as a product online; we are talking about Gmail and Yahoo Mail, being created by Google and Yahoo respectively and getting a great market share respecting this technology.

However, Outlook is still very strong on its field thanks to Microsoft and the interest on offering a better and more secure email platform, with all the advantages in terms of functions, security and customization in direct comparison to its competitors.

Today we will be explaining the different functions and purposes main folders have in Outlook, approaching the whole process by using the new Beta version offered by the platform, with a more minimalistic, faster and optimal functioning, as well as in relation to security and settings.

Signing in, signing up and switching to Beta version in Outlook

First things first, in order to be able to use Outlook and to know which functions have the main folders, you are in the need to sign in to the service or to sign up in the case you do not have an Outlook or Microsoft account. Like this, the user will enjoy a set of related services like Skype, XBOX, Office, Windows and more.

So, to log in all you need to do is visiting the URL and then write you email address, phone or Skype account, depending on how you set your credentials to sign in on Outlook.

msn hotmail

So, after writing your Outlook account, phone number or Skype address all you need to do clicking on the “Next” button for the platform to ask you for your password, so enter it and click on the “Sign in” button to finish the process and get logged in.

In the case you are using a proper device and you want to stay logged in permanently, make sure clicking on the “Keep me signed in” option.”

msn hotmail

msn hotmail

Remember, in the case you do not have a Microsoft account to use Outlook, you can create one by clicking in the option “No account? Create one”, starting the registration process to have your account and be able to enjoy Outlook and other useful and conjoined service platforms.

msn hotmail

And last but not least, after you are logged in into Outlook and you can use the platform correctly, you should not forget to activate the Beta version and enjoy a more minimalistic and useful service, by clicking in the “Outlook Beta” switch located at the top right of the screen, as it is shown in the image.

msn hotmail

Outlook main folders: functions and how to use them

When you use Outlook activating the Beta version, the general layout change with a simpler but functional approach, showing every function and option clearly and at just one-click away in every one of them.

Now, as any other email platform Outlook needs main folders to function in a proper way, acting as container for the received and sent emails, along with other kind of messages. For example, in the Outlook Beta version such folders can be easily spotted in a menu located at the left of the screen, being six in total and having different functions that we are going to address next.

msn hotmail


With no doubt, the inbox has to be the main folder in any email platform, as the container receiving and filing all the new messages from our contacts, being its primary function and allowing to see every message we want to open.

msn hotmail

When you use Outlook with the Beta version activated, the platform sorts of “split” the screen between three important and different sections: the folder panel to the left, the email list in the center and the reading message reading section to the right. Like this, you can open a specific email without losing the track of the others or the folders for that matter.

msn hotmail

Another important function of the inbox is allowing to move any message to other folder or container, either a main one or another created by the user thanks to the customizable options. So, to move or work with a specific message you only need to click on it and choose an option from the enabled option panel at the top of the inbox, as shown in the image.

For example, in the new enabled option panel you can delete, archive, sweep, send to junk or Spam the selected message, as well as moving it to other location or folder or categorized it in colors, so they can be related to an event in the calendar or any other feature.

msn hotmail

msn hotmail

Junk email folder

Continuing, the second option in the folder panel in Outlook is the junk email container, as the deposit where all messages considered as Spam or trash are located, since the can be dangerous in terms of security with malware, as well as being emails with unnecessary or irrelevant content with ad purposes.

msn hotmail

In the same way, the Junk folder can be used as any other and you can move messages from and to this container. Nevertheless, you have to consider that if an email is sent to junk folder automatically or by yourself, other messages from the same sender will be considered trash or junk emails to.

Also, you can block a specific address from sending you emails from the Junk Email folder. To do so, click on “Junk Mail” to go to the folder, then click on a message from the sender you want to block, and then click on the “Block” option in the option panel on top of the email listing. From that moment on, the messages from that sender will be blocked completely.

msn hotmail


The third option in the folder panel is the Draft container, as the one storing all the messages you are writing or stop doing so for any reason, acting as a backup for all the emails you want to send later. For example, by clicking in “New message” and adding an email account as receipt, as well as a subject, such email will be automatically stored in the draft folder.

msn hotmail

In the case you need to move other message as a received one in the inbox to the draft folder, the process is completely possible by following the steps before explained in the inbox section. Now, if you are writing a message and you do not want it to be stored in the draft folder, you just have to click on the “Discard” option to delete it permanently.

msn hotmail

Sent items folder

When you send an email successfully, such message will be moved to the sent items folder as a record container, storing all the emails sent by the user in an unlimited period of time.

msn hotmail

In case a message is not sent successfully it will stay in the draft folder, since the sent items deposit is just for messages that actually were sent to the receipts. As any other folder in Outlook, you can move, delete, categorize and archive any message from the sent items folder.

Deleted items folder

Included in the main folder section there is the deleted items container, as the one storing all the deleted messages and emails and acting as some sort of trash can or recycle bin in Windows. Like this, you will be able to recover any deleted message located in this folder.

msn hotmail

Of course, in the case you have this folder full or you just want to delete all of these messages in a permanent way, you can click in the “Delete all” button available at the top of the folder.

msn hotmail


And last but not least, there is the archive as the sixth option in the folder panel, as a multipurpose container in which you can save any type of message you need, as well as functioning as an automatic way to save all the conversation histories for the system platform.

Also, “Outbox” and “Pop” are two sub-folders located in the archive for storing messages using these types of email technologies.

msn hotmail

Also, inside the archive folder you can create a whole new set of customizable proper containers for your emails, which can be stored by parameters and characteristics of your choice. To do so, just click in “New folder.”

msn hotmail

Moving emails to the Spam folder in Hotmail or Outlook

Spam messages are a pain in the butt when it comes to the email services and their users, since this type of mails are sent with the purpose of populating our inboxes, showing us ads and propaganda, infecting our machines with viruses and malware, or with the simple reason of annoying us when we check our email accounts.

In a fortunate way, email providers have made their platforms a lot stronger and secure against Spam, thanks to technologies and protocols available today, along with the continuous renewal and updates of their services. For example, Microsoft and its Outlook email platform is now a lot more reliable in terms of security, stability and Spam avoiding.

Like this, Outlook and its new beta release offer you one of the safest email services online, regarding Spam issues and general security matters, with the proper change about layout and design with a more minimalistic and functional platform.

Now, in the case you have received Spam email using Outlook, there are a few steps to do to move them into their corresponding folder, along with the deleting process in case you want to get rid of them for good.

How to move a Spam message to proper folder

Let us just say you receive an email and without even look at it you release is Spam, and therefore you want to move it to the Spam folder, there nothing easier in the world. The first thing is to select the message, either clicking on it so it changes its color or by clicking on the checkmark on the left side of the email.

spam folders

spam folders

By selecting the message, an option panel will be enabled at the top of the inbox, offering you several actions to carry out regarding your messages. For example, from such option panel you can delete, archive, sweep, mark as unread, mark as read, move to other folders and the “junk” button, being the action we are interested in today.

spam folders

Having been selected the Spam message on the inbox, to move it into the Spam folder all you need to is clicking on the “Junk” button available on the option panel.

spam folders

By doing so, the email will be moved immediately to the Junk Email folder and disappearing from the inbox. In order to let you know about the success process on moving the Spam message, the Junk Email folder will have a number on its right side, corresponding exactly on how many messages have you moved.

spam folders

As you can see, by opening the Junk Mail folder the message you just move is right there, in case you need to check it out or perhaps you consider to return it to your inbox, being exactly the same easy process but the other way around.

spam folders

Nevertheless, when you select the message on the Junk Mail folder you want to move, the enabled option panel right above the email list will show the “Not Junk” button, and by clicking on it the selected message will be moved to its original location or inbox, so is quite easy.

spam folders

On the other hand, if you consider such Spam message moved to the Junk Email folder is dangerous in any way, like carrying out malware or viruses, along with phishing intentions or more; you can block it completely by clicking on the “Block” button on the option panel.

spam folders

Deleting Spam emails on Outlook

If you received Spam messages and you have moved them into the Junk Email folder, maybe the natural step to follow is deleting them for good, and like this you will be safe in terms of malware infection or ads. To do so, you just need to select the emails about to delete by clicking on the checkmark on them.

After you click and select on all the messages you want to delete, just click on the “Delete” button in the option panel. Like this, all the selected messages will be deleted and you will not have anything to worry about.

Deleting Spam

If maybe you have too many messages to delete and you want to carry out this action with all of them, you just have to click on the “Delete all” button in the action panel. In this case, a notification will be shown by the platform letting you know the process is about to be done and all the messages will be deleted. Click on “Delete” if you are Ok or click on “Cancel” to abort.

Deleting Spam

Deleting Spam

Since the deleting process was carried out from the Email Junk folder, such deleted messages are erased permanently to avoid any risks and they are not moved to the Deleted Items folder, like it would be if you delete messages from inbox or any other folder available.

How you can create and manage folders in Hotmail or Outlook

Outlook is the renewed email service by Microsoft, changing their platform from the Hotmail branding they kept for almost fifteen years. Now, Outlook represents a more intuitive and advance service in terms of security, features, functions and personalization like eve before, with the fastest email platforms in comparison to direct competitors like Gmail or Yahoo.

With the new Beta version of Outlook the service offers you a new a more minimalistic layout, allowing to write, check and move emails easier than before. Also, the email platform provided by Microsoft lets you to create and manage full customizable folders to organize your inbox and general email service, overall when it is crowded and full of messages.

With folders, you are going to have a perfect and clean inbox, with your messages organized depending on their nature. For example, you can create office, family and newsletter folders, also you can move emails from one container to the other, erase them when you like and more. All of this procedure are going to be shown next, being quite easy to follow.

How to create a new folder

In order to create a folder, first sign in with your account on Outlook or Hotmail by visiting, or by searching key words like “outlook” or “Hotmail” on Bing searcher. When you have already signed on Outlook, do not forget to switch to Beta version by clicking on the “Outlook” Beta button, for a more minimalistic and functional layout.

outlook beta

Being on your email platform, you will see the new design showing the folder panel on the left, your inbox in the middle and email reading space to the right, along with standout news.

outlook beta

Well, we will be focusing on the folder panel for now, from where you can see all the predetermined email containers such as “Junk Mail”, “Draft”, “Sent Items”, “Deleted Items” and “Archive”, accessing them and the emails they have inside with just one click.

Now, if you need to create a new folder with customizable name for your own purpose you can do that, organizing better the use of your platform. Therefore, to do so and create a new folder just locate the button “New Folder” at the button of the folder panel, right at the end.

outlook beta

When you have clicked on the “New Folder” button, such space will become an empty bar for you to enter the new folder´s name, in terms of what you want to do with it. For example, in this case we are going to write “Newsletter” in order to move all emails of this type into such new created folder.

outlook beta

After you have finished writing the new folder´s name, just click on anywhere else on the screen or press “Enter” and like this the new container is now created and ready to be used.

outlook beta

How to move emails to your new created folder

Now that you have created your new folder, the next step is to start organizing your platform and move emails from any of the predetermined folder to the new container. In this case, we have created the “Newsletter” folder, so let us move messages of this type to it and like this a cleaner inbox and email platform is possible.

To move an email to the new folder you have the option about opening the folder where the message you want to move is, and by selecting it clicking on it an option panel will be enable at the top of the inbox.

outlook beta

outlook beta

With the option panel enabled and with the email to move having been selected, click on the “Move to” button on such option panel and a menu will be expanded showing all the folders available; click on the new created folder that in this case is “Newsletter” and automatically the email will be moved in no time.

outlook beta

As you can see, the selected email have been moved to the “Newsletter” folder, being properly saved and allowing you to clean your inbox and organize your platform better.

outlook beta

In the case you need to move a message from your customizable folder to the inbox or any other container, you just need to perform the same procedure explained before but the other way around, and like this you can return an email to its previous location.

Managing created folders

Outlook offers many ways to manage your email platform. In the case you have created a folder but you need some kind of sub-container to organize it better, you can do it easily. First, place the mouse cursor on top of the customizable folder and click on it with the right button of your pointing device; a new menu will be expanded with several options.

outlook beta

By clicking on the option “Create new subfolder” a new empty bar will appear for you to write the new subfolder´s name. For example, in this case such subfolder is inside the “Newsletter” customizable container, so let us name it “Sports” since it holds messages of this nature. In so, click anywhere on the screen or press “Enter” and the sub-folder is now created.

outlook beta

outlook beta

In the same way, using the expanded menu by clicking on the folder user the right button of your mouse, you also can rename folders in the case you have to, in order to be more organized or simply because you changed you mind about the name. So, click on the “rename” option and write a new name or label, and then press “Enter” or click elsewhere; in this example will be “Gossip”

outlook beta

Maybe managing your email platform you decide to delete a specific folder or subfolder because you simply do not need it anymore. If that is the case, all you need to do is put the cursor on the folder or subfolder you want to erase, click on the right button of your mouse and the click on the option “Delete Folder”; automatically, this container will be deleted and you are good to go.

outlook beta

As you can see, the “Gossip” subfolder is no longer available, nevertheless, it is on the “Deleted Items” folder where emails you have erased are leaded to. This is like this because there is the possibility to delete accidently a folder, so in this way you can actually recover it very easily. Now, if you want to erase such folder permanently, click on “Delete folder” in the expanded menu.

In this particular case, a notification warning you that the selected folder will be erased permanently appears, click on “OK” if you are sure, or click on “Cancel” if you are not sure about deleting the corresponding folder for any reason. Like this, now the folder is permanently erased with all messages included, so that is why it results so important to be sure about deleting it.

outlook beta

How to send emails, images and files using Outlook Beta

With no doubt, emails are of the most imperative instruments we use on the web nowadays, being a formal and casual approach to speak with individuals from all issues of our lives; from family and people we want to stay in touch with, work partners and even our bosses, messages are basic to keep in contact, send and get any sort of significant data.

As to subject, Hotmail is a standout amongst the most known and utilized email platforms over the planet, having been a pioneer in this fragment since the internet was made and conveyed to the common people almost 30 years ago.

Thus, Hotmail as an essential Microsoft’s service is one of or if not the best email existing these days, since it exploits awesome experience and when you sign in into the platform, your address functions as a key to enjoy an entire arrangement of valuable services such as Office, Skype, Windows 10, XBOX Live and a lot of more useful tools on the web.

Today you figure out how to send an email and how you can attach any kind of document to such email you are creating, similar to this you can share media files with your contacts utilizing Outlook Beta by following a few easy procedures.

Sending an email on Outlook Beta

With a specific end goal to send an email on Outlook Beta the main thing you should do is to sign in into the platform, and you can do that by entering on the address bar in your preferred browsing software.

When you do as such, the service will request that you enter two credentials as your email address and your password, if both are right you will be signed in successfully. Remember, activate Beta version on Outlook to enjoy plenty of more advantages and security, by clicking on the “Outlook Beta” switch located at the top right of your inbox.

Outlook Beta

Being on your inbox you will have the capacity to see your new messages on it exactly in the center along with the content, as well as the folder panel on the left and a switchable panel on the right, from where you can open settings to control your account, profile options and support.

Outlook Beta

Outlook Beta

Now, to create an email you will click on the “New message” button that is exactly at the top of the folder panel, having a “+” icon to be easily recognize.

Outlook Beta

By tapping on “New Message” you will be in the blink of an eye on the writing page to create your new email, also, by using the Outlook Beta version you can write new messages and manage folders and check emails at the same time.

Outlook Beta

To start with, on the writing page you must include a contact as a receipt who is the person receiving the message, you just need to write the address on the space bar with the “To” button on it.

Outlook Beta

Also, you can pick the receipt from your contacts by clicking straightforwardly on “To” and afterward select the contact from the available list.

Outlook Beta

Keep in mind, you can include as many receipts as you need utilizing your contact list or writing them down directly, but in this second option make sure to separate each email address with a comma.

Since you have your receipt already written, the following activity is to include a subject and like this you can tell who is getting the email what the message is about, recommending to express is such message is urgent and with a short description. To do so, write the subject on the empty space underneath the receipt where it says “Add a subject”.

Outlook Beta

Having the receipt and legitimate subject of our message, now we can begin including actual content by composing it, telling the receiver regarding the reason and motivation behind the email, which could be from business to family related. To compose the message, click on the empty space below the subject bar.

In the event that you need, you can edit what you are composing and utilize diverse alternatives to change it, such as including italic, bold and underline effects, along with and reduction and increasing of text and indent, among other options. These alternatives to change the content you are composing are situated at the bottom of the writing panel, as an option bar.

Outlook Beta

By using Outlook Beta version, unfortunately the emoji list is no longer available and emoticons must be inserted manually.

On the off chance that you consider your email is prepared and ready for you to send it, simply click on “Send”, being two buttons available for this on the layout; one at the right of the option panel below the writing space, and the other on the right of the option panel on top of the writing space.

Outlook Beta

In the case you want to stop the writing process you can do it, and automatically the written message will become a draft for you to return, modify and send it to the receipts. In the same way, sent messages will be located on the “Sent” folder for you to find them easily.

Since we are using Outlook Beta version, now you can be writing a message at the same time you can manage folders and check emails; something you could do on previous Outlook version but by clicking on the corresponding option, which separated the writing space from the actual page to a different window, and in this way it was possible to write an email while managing folders and check other messages.

Sending photographs or documents with Outlook Beta

Now that you know how to compose an email and send it as many individuals as you like, the time has come to take after the process to attach files to it, keeping in mind the end goal is to share photographs, videos, archives and others.

Like this, email use takes a useful multimedia approach and a required feature nowadays, since there are a lot of documents that must be sent concerning to work, studies, and furthermore the enthusiasm of sharing multimedia personal content through emailing.

In this way, to attach a file to the email you are composing the main thing you need to do is clicking on the “Attach” buttons, being either the one at the center of the option panel at the bottom of the writing space, or the other on the option panel on top of the writing section. To recognize the attach option better, the button has a clipboard and an arrow icon on them.

Outlook Beta

By clicking on the “Attach” button you will have two options to choose from; “Computer” and “Cloud Locations” and as they are described with their titles, the first one corresponds to the option on attaching a file that is stored and saved on the computer itself, like in a folder on “Documents” or maybe on the desktop.

Regarding the second option o “Cloud Locations”; from here you can attach files stored or saved basically online and not physically on the computer or devices you are using, thanks to cloud platform of OneDrive provided by Microsoft that offers 5 GB of online storage for free.

Outlook Beta

Let us attach a file using the first option or “Computer”; when you click on this button a new window will appear, for you to find the location of the file you want to attach and select for proper attachment. Like this, the file you chose is now attached and ready to be send. In this case, you can attach as many files as you want with a limit of 50 MB for every file.

Outlook Beta

Outlook Beta

In relation to the second option or “Cloud Locations”, when you click on it a new window will appear with your OneDrive platform and all the folders and files in it, so the only thing you should is find the document, photo or video you want to attach and you are good to go.

Outlook Beta

Nevertheless, Outlook platform allows to attach files from different cloud service providers besides OneDrive. To use them, click on the settings button located at the top right of new window.

Outlook Beta

By doing so, scroll down a bit on the new section that comes up and click on the icons of the cloud storage providers you have logged in with their account, which could be Box, DropBox, Facebook and Google Drive. In fact, you can set one of these services to be your primary account to attach files from cloud platforms.

Outlook Beta

Then, look for the file you want to attach between the folders and content available, just like in the first example corresponding to attaching files from “Computer” and that will be it, the data is now attached to the new email you are creating and it is ready to be sent.

To finish the process, just click on “Send” from the two available buttons and you will have sent an email with attachments, which are securely saved using space from your useful personal cloud provided by Microsoft with OneDrive service.

How to send emails, photos, videos or any file using Hotmail

Emails are of the most important tools we use on the internet these days, being a formal and informal way to communicate with people from all matters of our lives; from family and people we care to colleagues, work partners and even to stay in contact with our bosses and superiors, emails are imperative to stay in touch, send and receive any kind of relevant information.

Regarding this topic, Hotmail is one of the most known and used email services across the planet, having been a pioneer in this segment since cyberspace was created and brought to the civilians in the decade of 1990.

Because of that, Hotmail as a primary Microsoft´s service is one of or if not the best email platform existing nowadays, since it takes advantage of great experience and when you sign in into the service, your address works as a key to enjoy a whole set of useful service platforms such as Skype, Office, Windows 10, XBOX Live and plenty of more advantage online.

Today you learn how to send an email and how you can attach any type of file to such email you are creating, like this you can share multimedia files with your contacts using Hotmail by following easy steps.

Sending an email on Hotmail

In order to send an email on Hotmail the first thing you must do is to log in into the service, and you can do that by writing the URL on the address bar in your favorite browser. When you do so, the platform will ask you to enter two credentials; your email address and your password, if both are correct you will be logged in and good to go.

Being on your inbox you will be able to see your new messages on the center, along with the folder panel on the left and an empty space on the right, which works as a switchable panel from where you can open Skype, manage and see new notifications and control your account and profile.

msn hotmail

To compose an email, you are going to click on the “New” button that is the top left of the inbox. If you click on the button right away the email writing page will be opened, but if you click on the arrow next to the button, you can choose from “Email message” to create an email or “Calendar event” to save some things to do in the future on the calendar.

msn hotmail

msn hotmail

By clicking on “New” you will be in no time on the writing page to compose your new email. First, you should add a contact as a receipt who is the person receiving the message, which you can do it manually by writing the email address on the bar next to the “To” button, or you can choose the receipt from your contacts by clicking directly on “To” and then select the contact from your list.

Remember, you can add as many receipts as you want using your contact list, as well as writing them down directly on the empty bar, but do not forget to separate every email address with a comma.

msn hotmail

msn hotmail

Now that you have your receipt, the next thing to do is to add a subject on the corresponding empty bar underneath the receipt space, and like this you can tell who is receiving the email what  the message is about, and therefore if it needs urgent attention or not. In this case is better to write a short and precise description.

msn hotmail

Having the receipt and proper subject of our message, now we can start adding some content by writing it, telling the receipt about the reason and purpose of the email, which could be anyone from business to family related. To write the message, click on the blue square below the subject.

If you want, you can edit what you are writing and use different options to modify it, like adding italic, bold and underline effects, as well as decrease and increase font size and indent, among so more. These options to modify the text you are writing are located at the blue square on the writing space.

msn hotmail

Also, you can use other options and characteristics on your new message by adding emoji expressions, inserting images inline the text, setting sharing availability, formatting options and even saving your new email on the Evernote platform. You can do all of this by choosing the options previously explained on the action panel right below the writing space.

msn hotmail

If you consider your email is ready and you want to send it, just click on the “Send” button having to options to do; by click on the one at the left of the action panel below the writing space, or the one on the left at the top of the writing space, both buttons do the same function. In this way, your message will be sent to all the receipts included.

msn hotmail

In case you do not want to send the email just yet but at some point in the future, click on the three dot icon at the right on the action panel below the writing screen, a menu will be expanded and you are going to choose the “Save draft option”. If you just want to erase the email you have created for some reason, just click on “Discard” at the top or bottom on the action panels.

msn hotmail

msn hotmail

In the case you need to check out your inbox or any other folder on your Hotmail platform, but you still have to create and send a message on the go, there no problem with that; you can still writing your message by clicking on the “Edit in a separate window” button, located at the very right of the action panel above the writing screen.

Like this, you can start writing a new email or still editing one on the go, and be able to check and interact with your Hotmail platform at the same time.

msn hotmail

msn hotmail

Sending photos or files with Hotmail

Now that you know how to write an email and send it as many people as you like, it is time to follow the process of attaching files to it, in order to share photos, videos, documents and others, giving more value to emailing and an imperative function these days, since there are plenty of files that has to be sent regarding work, studies, and also the interest of sharing and hosting photos.

So, to attach a file to the email you are writing the only thing you have to do is clicking on the attachment buttons, both having the clipboard icon and being located on the action panels below and above the writing screen, right next to the “Discard” button.

msn hotmail

When you click on the “Attach” button a new panel will be opened, offering you different options to choose from. For example, at the left of the new panel you can pick attaching files from “OneDrive”; your personal cloud provided by Microsoft with your Hotmail account, you can also attach “Recent files” through the second option.

You can create new documents by using the “New Office Files” and attach them to your email, or just simply pick an already created file on your computer by using the “Computer” option. Also, if you have use the hosting platform Box to save information on the cloud, you can use the option “Box” as well.

msn hotmail

In this case we will be using the “Computer” option to attach a file that was previously saved. In so, when you click on it a new window is going to appear where you can select the folder and the specific item you want to attach to the email, so select it and double click on it.

msn hotmail

msn hotmail

After you follow this process, the Hotmail platform is going to ask you if you want to attach the selected file as a copy, or uploading it to OneDrive and share it on the cloud using a link. You can choose either one or the other, although the second one has the advantage to save the chosen item into your OneDrive platform, being uploaded to cloud and secure from hardware damage.

msn hotmail

In this case we are going to choose the first option as example, so the file starts getting uploaded to the platform and after a few seconds is attached to the email and ready to send.

As you can see, the file is attached and if you consider the email is ready just click on any of the “Send” buttons at the action panels below and above the writing screen that will be it, being quite easy to send emails with files included to share all kinds of documents and multimedia files like photos, videos and so much more.

msn hotmail

How to create an account, log in and sign out in Hotmail or Outlook

Hotmail is one of the most used email services in the world, thanks to its reliability, security and because the brand have been related with quality and cyberspace since the decade of 1990, when Hotmail was created and represented a revolution in terms of using an email platform online, completely free and designed to use on the web browser, taking this services to the masses.

Nowadays, the service has been renamed as Outlook and its better than ever, by taking plenty of useful characteristics in relation to security, design, layout, different tools and other features that are needed at present time.

Because of it, we will be showing you how to create your Hotmail or Outlook account, the process to sign in and out and how you can use beta version for more advantages, since Microsoft is always renewing its email platform to keep up in a current competitive field thanks to Gmail and Yahoo! Mail.

The process to create your Hotmail or Outlook account

As it is obvious, in order to use Hotmail or Outlook and all the advantages offered by the email platform provided by Microsoft; you need to create your account. However, this is a very easy procedure and all you need to do is completing a short registration and enter the required information on the blanks.

To do so, all you need to do is write the web address on the URL bar on your browser, opening a page that will ask to enter your credentials to log in and open session in Hotmail or Outlook. Nevertheless, in this case we will not be opening session just yet but to start the registration process to have an account.

For this just click on the “Create one” button next to the question “No account?” right below the next option.


Now you are on the create account page and you have three options to choose from, depending on how you want to create your new account.

Creating an Outlook account from a preexisting email address

When the page to create Hotmail or Outlook account is completely loaded the first option is to enter an email address you already have, regardless of the platform which it belongs in first place. For example, you can enter your account from Gmail or Yahoo! Mail and use it on Hotmail or Outlook platform, in the case you like Microsoft´s email service better. Then, click on “Next”.


After you have entered your credentials from your preexisting account, the system will ask to write some more information like first and last name, country and date of birth, so type them in and click on “Next” as well.




By entering all the required information, the last step for the platform to set the account is to write a four-digit code that is sent to the address you want to register. Therefore, log in on such email service, locate the Microsoft message with the code and then write it on the registration process being carried out in Hotmail or Outlook.

After entering the code, the platform will ask you to type in a catcha that you will see, in order to know if you are actually a human and avoid robots and malware. Type the code appeared on the screen and click on “Next”.




Now the registration process is completed and will be able to use Outlook platform with an email address from other provider. When you are logged in and on your inbox, you can see a new email sent by Microsoft welcome you to Hotmail platform and you can access personal information and account settings, by only clicking on your name´s initials at the top right corner.


Creating a Hotmail account by using a phone number

About the second option to create your account, there is the possibility to do it by using your phone number if you would like to. To start carrying out this process, just come back to the create account page and click on the option “Use a phone number instead” underneath the “Next” button.


Then, the system will ask you to enter information about the country you live in, a valid phone number and to create a new password.


After you do this, the platform will ask you to write the same information as in the first procedure, such as first and last name, country and date of birth. Nonetheless, in this case the verification code required by Microsoft will be sent to the phone number you registered on the first step, via SMS system and instead of being sent to an email address. Type in the code and click on “Next”.


As a last step, the platform will required a valid email address related to the service that will work as your alias, regardless of being this account creation process focused on utilizing a phone number to log in. So, write a previous email address you have and click on the “Next” button as usual. In this case, it must be an account from a different provider besides Outlook or Hotmail.


Now, the system will ask you to check in the inbox related to the account you entered, since it sent a message to verify such email address belongs to you, as well as the final touches to finish your account process.

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When you click on the verification link included on the received email, the process is completely finished and now you have an Outlook or Hotmail account that you can open with your phone number.

Creating a brand new Hotmail or Outlook account

In the case you do not have an email account at all, the best option is the third choice offered by the system that allows to create a brand new Hotmail or Outlook account, being the best pick since a great service platform will be opened for you; Skype, OneDrive, Office, XBOX Live and Bing are some of the useful tools you can use by having a Microsoft related email account.

To start the registration process, return to the create account page and click on “Get a new email address”.

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When you do so, the space to write a preexisting Hotmail or Outlook address change to write a new one in order to be created, giving you the chance to pick between or domains, by clicking on the pointing down arrow next to the empty bar.

So, write the name you want for your new Hotmail or Outlook account, pick your favorite domain between the two, then write a strong enough password on its corresponding space and then click on “Next”.

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When the entered data is verified and the name you have chosen is checked as available, the platform will ask you to write all the personal information previously required on the earlier steps, such as first and last name, country, date of birth, so you know all of these procedures.

Nevertheless, after that in this case the system is going to ask to add security info, regarding your country and a mobile phone number, so when the platform require to verify you are you a security message will be sent to such phone number. So, choose your country and add your mobile phone number, which is going to receive a verification code right away by clicking on “Send code”.

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After you have received the code on your phone, enter it on the new empty bar and click on “Next”. In this way, a new Hotmail or Outlook account has been created for you to use.

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How to log in on Hotmail or Outlook

Now that you have your brand new Outlook or Hotmail account, the next thing is to log in in order to receive emails, as well as being able to use services like Skype, creating documents on the go thanks to Office, and so much more, since you can enjoy these platform via web and without the need to download any other software.

To log in and open session, just write on the URL address bar of the browser you are using, like this a sign in page will appear for you to enter your credentials. In so, you have to write your email address on the first bar and then click on “Next”.

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When the email is verified by the system as an existing one, a new page will load asking for your password, so enter it on the corresponding empty space and click on the “Sign in” button. Like this, you will have opened session and ready to check your inbox, write messages and enjoy other services.

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Trying the Outlook Beta version and how to sign out

Microsoft has released a new beta version of Outlook for users to try out, improving plenty of different aspects related to design, layout, organization, security, settings and more. Therefore, Hotmail or Outlook can be a better service every day by having a minimalistic approach, fast functioning and reliability.

To test out this new beta version now that you are logged in by following the previous procedure, on the main page of your email platform on Outlook just click on the switch icon located at the top right of your inbox; right next to it says “Try the beta”.

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As you can see, now the design is more minimalistic and intuitive, with less buttons and more space to see email content, as well as a small service panel relocated to the left next to the folders, where you can check calendar, contacts, photos and tasks. Also, the switch beta button is in the same spot for you to see it, in the case you want to return to the previous version.

On another topic, to close session or sign out is a very easy process on Outlook or Hotmail, in case you want to be logged out for different reasons. To do so, just click on your picture icon located at the top right of your screen, next to the question mar icon or “Help” button.

When you click on your photo, a menu will be expanded showing three different options; “Edit profile” to change color, layout, profile photo and persona information; “View account”, to see details about your platform and general settings; and “Sign out”, the option to close session and to be logged out, so click on it to carry out this process and to keep your account secure.

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Know about the advantages and flaws of Hotmail or Outlook

If you think about email services online Hotmail is definitely one of the first that comes to mind, being the absolute pioneer regarding this specific sector, since it revolutionized and boosted email use by transforming it into a service for the masses, making completely free, secure and it functioned through the web by a browser and not requiring expensive software to install.

So, back in 1996 with the born of Hotmail such platform became successful and worth talking about and using, with millions of consumers by the year of 1997 and a feat that made Bill Gates; Founder of Microsoft, to consider and carry out the complete purchase of Hotmail in that year.

Like this, Hotmail as a platform became part of the MSN service set created by Microsoft as an integration of all their products available at the time; MSN Messenger, Expedia and CarPoint. By 2005, Microsoft created a new service platform called Windows Live, such MSN in first instance but changing layout, design and functioning, where Hotmail was also included.

Nevertheless, Hotmail´s biggest change would come in 2013 when Microsoft decided to change its name to Outlook, as well as migrating all the existing Hotmail accounts into the new platform, improving layout, security and general functioning.

Now, let us explain the main advantages a service like Hotmail or Outlook has, as well as some of its disadvantages that are just a few, but it is better to know about them.

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Outlook as a key to a valuable and useful service platform

When you registered on Hotmail or Outlook to have your account, such address will allow to be part and use a great service platform provided by Microsoft, attending different products, tools and possibilities online through specific software and also using your favorite internet browser, in the case you do not want to download anything and work on the go.

First of all, as it is obvious logging you in Hotmail or Outlook will allow to use a complete email platform, in order to send and receive messages from virtually anywhere, including attachments to share photos, videos, documents and important files.

In second place, and related to the fact that you can attach documents and files using Hotmail or Outlook, such address allow you to edit and modify these document on the go thanks to the Office platform created by Microsoft. So, you can edit and share documents with people and contacts in real time, completely free and with all files saved on the cloud as we are going to explain next.

In order to modify, edit and save documents and share them on the go and in real time, by using Office technology offered by your Hotmail or Outlook account, Microsoft provides its cloud service called OneDrive; as an online storage platform where your emails, attachments, multimedia information and files are saved and ready to use, always available from any connected device.

In fact, it can be said that OneDrive is the main platform that allows connecting all of Microsoft´ services available through just one account, as a cloud that hand to you everything you need easily.

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Other important services available through Hotmail        

As you can see about what we have explained before, Hotmail is the key to access a great set of services provided by Microsoft, which are linked together and integrated each other to offer a connected experience between several devices but just one account, having everything you need regarding information and saved data in just one place.

For example, related to the integration of products done by Microsoft it was impossible its latest operating system Windows 10 was not available. So, you can use your Hotmail or Outlook address to log in on Windows 10 and sync all the information you have on your computer or the part you wish to be uploaded, opening and closing session with the same credential your account has.

And being Microsoft a company with a set of hardware and software products, and an idea of having them all connected by your Hotmail or Outlook account, XBOX as a console and service comes to the table. You can log in with your address if you have and XBOX 360, XBOX One or XBOX One X, and start using XBOX Live to game online, buy games and pay with your credit card.

And last but not least, you can use Skype by logging in with your Hotmail or Outlook account in order to communicate with your family, coworkers, contacts, friends or anyone you like, by writing or using video calls. In relation to this service, you can open session with your Hotmail address on Skype as you did a while back on Windows Live Messenger, recovering all of your added contacts.

Advantages of Hotmail or Outlook regarding email use

Regarding Hotmail or Outlook and the advantages using the email platform itself, since all the accounts were updated now users enjoy a more stable service, with plenty of more options to personalize layout, as well as manage folders, move emails to different containers, and control security matters as you want to control your privacy and have a more trustable account.

For instance, you can change color´s layout and since the updated related to Outlook shift a different design is shown, in order to take advantage of big and large screens, it offers a folder panel on the left, a writing panel and inbox on the center, along with a right side panel that adapts to what you want to use, in terms of services like Skype, calendar and contacts, and account management too.

Everything is extremely easy to do on Hotmail or Outlook as it is called now; from writing a new message and attach files from your computer or clouds like OneDrive or Box, to create new folders, resend emails and manage the account configuration to set your platform the way you like thanks to the customizable options.

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Disadvantages related to Hotmail or Outlook

As it happens with any service, Outlook is not perfect and has some disadvantages in comparison to other email platforms.

For example, the main flaw Hotmail has is the little amount of storage capacity that offers to the users, being only 5 gigabytes for attached documents, files and also all the possible media we could upload to OneDrive, being too little space without doubt due to the number of photos, videos and general information and data we produce from our smartphone and mobile devices.

In comparison, a known email service such as Gmail offers to users 15 gigabytes of storage; three times the capacity Hotmail provides. However, the winner regarding this topic is the platform Yahoo without question; it offers 1000 gigabytes or a 1 terabyte of storage, which is plenty of room to save high resolution photos, 4K video, movies, large documents and so much more.

Storage capacity is an important matter for most users, since this is a great way to secure important information, from damage failure to accidental deleting, as well as being the best method to save physical space from our devices, which can be quite limited and being covered fast thanks to capacity of cameras and space used by apps like games.

Now, Hotmail does not have many more disadvantages to talk about, being a complete email platform that offers stability, security and it is very easy to use, having great changes to evolve during this years and quite hard competition.

The history about Hotmail and its transformation into Outlook

Checking your email from virtually any computer, as well as mobile devices connected such as laptops, tablets or smart phones being anywhere, today seems something normal and quite common, which indeed it is.

However, in the decade of 1990 things were quite different about using the internet, since it was not the service platform we know these days, but a limited tool that would look prehistoric and obsolete if we compare it to the massive and smart cyberspace that exists now.

For example, in order to have an email account and be able to use it, you needed to download a software specially design for this task to use such email account, until Hotmail appeared and truly revolutionized email service.

Since, Hotmail was the first free email service that worked completely online though its web page. Of course, until today Hotmail has had its own evolution, from being purchased by Microsoft Corporation to be included as a Windows Live service, and then changing its name to Outlook, with no doubt Hotmail has experienced fast growth and some big changes through its history.

How Hotmail was born

Hotmail was born as an idea that had Sabeer Bhatia and Jack Smith in 1995, who knew each other in the University of Stanford and started to talk about a method to communicate; some sort of email technology that could not be spied or seen by anyone, and it also would work through the web and not using additional software.

Like this, in a few months the idea was completely set and established; an email service that would be simple, secure, completely free and easy to access from any computer having an internet connection and browser, working completely online.

Having the idea of a new email platform online, Bhatia and Smith calculated they needed at least 300.000 dollars to set the project in motion, a money that neither of them had at the time to create an alpha version of the program.

In this way, Bhatia and Smith started to look for possible investors for the project, offering the idea until nineteen risk capital companies, with no results since any of them foresaw the potential of Bhatia and Smith´s idea.

Then, one fortunate day the two entrepreneurs would meet Draper Jurvetson; an interested businessman that saw future in the Hotmail idea, so he offered to invest the 300.000 dollars as initial capital with a fifteen percent share.

At the time, Bhatia and Smith worked in Apple Computer Inc. and they decided to quit by the time an initial capital for Hotmail was on the table, so they opened an office in Fremont, California. Along with Jurvetson´s investment, the two founders request a bank loan for 100.000 dollars, in order to have financial and creative control on the company that was about to be created.


Releasing Hotmail and changing email service

A year later; on the 4th of July, 1996 and the day the United States celebrates its independence, Hotmail was released as an online service through the web, a date that was not chosen by coincidence but to symbolize freedom.

Regarding the name “Hotmail”, an exact reason Bhatia and Smith chose it has not been published yet, but anecdotally the first logo had a selective use of capital letters; being written “HoTMaiL” as some type of acronym referring to “HTML” as the computer language to write web sites.

Thanks to Bathia and Smith and their idea that later on became Hotmail, internet users had the opportunity to start using and enjoying email as a web platform, only requiring a computer, a web browser and a capable connection, without the need of using a paid software that had to be installed. A few months later, Hotmail already had a million users; a huge number at the time.


Hotmail and the purchase by Microsoft

On December of 1996, only four months Hotmail was released the service already had at least a half million users, and that was only the tip of the iceberg. In detail, Bhatia realized about the huge influence emails could have on marketing and business strategies, since every message from his platform could act as advertising service.

Because of this exponential growth, Bill Gates; founder of Microsoft showed interest on Hotmail and him and Bhatia had a meeting in 1997, a time where Hotmail had more than six million users and counting.

In details, Gates wanted to buy Hotmail completely or at least the most part, so Bhatia asked him for 500 million dollars to buy the entire platform. At the end, the deal was closed at 400 million dollars; an amount that at that time was huge and surpass any expectations. Like this, Microsoft got almost three million shares of Hotmail and by December, 1997 the whole company.


Hotmail and Microsoft services

Regardless Microsoft acquired Hotmail, the big company did not change its name and carried on using the brand as people knew it; it just add MSN to call it MSN Hotmail. Of course, Hotmail was integrated into other Microsoft services such as MSN Messenger, Expedia, CarPoint, and others, so users could use their same Hotmail address to use them any time.

Also, Microsoft added the possibility to open new Hotmail account in different languages, such as Spanish, French, German, Portuguese and many more.

And of course, since Hotmail was bought by Microsoft with the pass of time the email service was changed, in terms of design, functioning and other aspects, changing its initial logo and being more suitable to Microsoft´s layout in its services at the time. However, Hotmail´s main purpose and idea never changed.


Security issues in Hotmail

Hotmail was far from being a perfect service, since many times during its history it was attacked by hackers, affecting millions of users and their accounts´ privacy by finding flaws in the platform. For example, in the year of 2000 users received mail telling them to close their account because the system was about to fall, since there were too many users to handle.

In 2004, Google released its own email service to compete directly with Hotmail, offering a more intuitive layout, more storage capacity and an easier attachment process of documents and images, since it was based on the cloud from the beginning.

In 2011, when Hotmail was changed to Windows Live Hotmail, the newest platform gave plenty of troubles to millions of users, when they realized they lost mails and messages saved for years due to its importance, what brought a lot of complains and it was enough reason for many users to change email service provider.


Hotmail and its modern evolution

In the year of 2005, Microsoft renewed all of its services by integrating them into one platform; Windows Live, so Hotmail was now called Windows Live Hotmail, being the official released on May, 7 of 2005, giving the possibility to all users to migrate into the new and better platform.

Nevertheless, the biggest breakthrough so far in relation to Hotmail and its evolution was carried out in 2103, when all Hotmail accounts were migrated to a new platform called Outlook; being the way Microsoft ‘mail platform is known today, removing the Hotmail brand after almost fifteen years of using it.

In this case, all Hotmail accounts were migrated automatically and the layout and design was more intuitive, corresponding to the Metro interface used on Windows 8 at the time. Also, integration with other Microsoft services was improved, giving the chance to use Office, Skype, XBOX, OneDrive and other platforms in just one place, being a way to still competing with Gmail.


What is MSN and Hotmail

People may not remember how life was before the internet arrived and changed everything. With access to the internet came things like Windows 95, online encyclopedias,  websites, and most importantly, emails and instant messages. Back in the time, these things were a huge change, and nowadays they are still a very important and vital part of our lives. However, most people don’t know what MSN actually is, and therefore, don’t know how many things they can achieve with it, so let’s break it down.

What is MSN and what it has to offer.

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Back in 1995, Microsoft came out with their famous operative system known as Windows 95, and with it came what would be known from that moment on as MSN, or the Microsoft Network. Basically, it was a series of programs launched by Microsoft that included the very first online email service ever.

MSN was the very first online email system to ever work, and it was a huge success. It allowed people with internet connection to send direct messages to other people in a matter of minutes. And although this concept keeps working nowadays, it has changed dramatically.

MSN today.

In the present time, people don’t refer to their emails as MSN, actually, MSN as it was launched back in 95’, only lasted up until 2007, when it was replaced for a new service known as Windows Live Hotmail. Yes, as a matter of fact, Hotmail lasted a long time, until it was replaced for Outlook, however, people can still use their hotmail address.

MSN and Hotmail.

Hotmail is basically the updated and recent version of MSN, and of course, it is still one of the many programs and services Microsoft has to offer. Hotmail is known for being one of the biggest online email services ever (alongside with Gmail), even tho it is discontinued and it goes by the name Outlook now.

Things you can do with Hotmail.

Hotmail, or Outlook (same thing, just different name), actually has a great variety of tools and options people can use just by simply owning a hotmail account. With your account, you can send direct or multiple messages, depending on what you want or need, and the other person will get them in real time.

But not only can you send messages, you can also include items like photos, documents, different archives, videos and so much more on every message you want to send, making this service incredibly useful. Also, you can type the email you want to send and keep them in your drafts so all you have to do later, is hit send.

Update to Outlook.

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Outlook is the most recent update of MSN, and it seriously shows some really great improvements for all its users. If you already have a Hotmail account, you don’t have to worry and try to change it to Outlook, the system instantly redirects you to the page the moment you sign in, meaning you can still have your old Hotmail account and enjoy all the benefits that Outlook has to offer.

Benefits of using Outlook.

As shown before, using outlook is so much more than just sending and receiving emails. One of the best improvements that were added to this platform, was making every Microsoft Office program available to use through your Outlook account. Once you enter your email, you will find a button at the left top of your screen, and if you click on it, you’ll find an option to use every Microsoft Office program online.

From Word, to PowerPoint, to Excel, every one of them is available and the best thing is that you can use them online without having to download them if you don’t have them already installed on your computer or laptop.

By doing this, every time you use one of this programs, every document you create will be save automatically on the cloud, meaning it won’t occupy any storage or memory space on your laptop. This allows you not only to access your documents from every computer with internet connection, but also to have a copy of them just in case your original documents are erased or lost. And, what’s even better about Outlook and Microsoft Office online, is that you can download and save the files on your laptop if you wish to do so.

Create an Hotmail account.

If you don’t already have one, and you really want to make the most out of your online email, then you need to create your own Outlook account. To do this, you need to go their main page here, click on create an account, and that’s it! The page will require you to fill up some personal information they need, choose your email address, your password and customize some other aspects and that’s it!

Learn to use Hotmail or Outlook.

Once you have made your account, the next step is to learn how to use it. Outlook has a really clean and simple interface that makes it easy to use and understand. You will see all your recent emails right in front of you, meaning every email you contacts send you will appear right on the homepage of the website.

Things like your drafts, spam emails, sent emails and more will appear on the left side of your screen so you can click on them whenever you need to check them up. Also, and definitely a plus of having Outlook, is that it is connected to your Skype account. Meaning that if you created your Skype using your hotmail or Outlook address, then it will automatically link up with it, so you will be able to check our your unseen chats, contacts and more!

Using a Hotmail or Outlook email is honestly really simple for everyone. All you need is a computer, a laptop (or even your phone), internet connection and some time to get the hang of it, but once you have managed how to use this platform, you will find how much easier it is going to make your life.