An email service is a platform required by almost all users in the internet, as the product that allow them to stay communicated and in touch with people in the different matters of life, such as family, work, studies, recreations and others. So, the importance of email as a service platform is imperative as product provided by the most outstanding and relevant internet companies across the web.
For example, Microsoft definitely is an enterprise that has to be highlighted when it comes to email platforms, being a pioneer regarding this type of internet product, betting at first by investing in Hotmail at its early stages and then buying the company. Now, Hotmail is known as Outlook and it it’s a whole new service focused on security, simplicity and functionality.
However, how would it be possible to use an email service like Outlook or any other without contacts? Yes, we need contacts to act as receipts from the messages we want to send. Although, in Outlook is very easy to add contacts and we are going to show the whole process to do so, in order for you the send emails everyone you like at a click of a button away.
Opening session and establishing Outlook Beta
In order to use Outlook or Hotmail, logically we need to open session or sign in into a valid account, and from there we will be able to use the platform and add new contacts, write messages, create customizable folders, among other useful functions.
In first place, you have the option to visit www.login.live.com and from there you can just enter your proper credential to log in. First, you can enter your Outlook or Hotmail account since any of the two will do.
After entering your account, the platform will verify the status of such account and its validation. When the account is verify valid, the platform will ask you for your password. If you insert an incorrect or invalid account, the system will not show the screen requiring the password.
In the case you are using a device of our own, you can check the “Keep me signed in” option and the system will save your credentials and allow a faster signing in procedure. On the other hand, if you are using a shared device we do not recommend to select this option.
Now, if for whatever reason you do not have an Outlook or Hotmail account yet the good news is that from this screen you can create your own account. To do so, click in the button “Create one!” and the process of getting your new account will begin. In the following screen you can enter the new Outlook or Hotmail address you want (unless is selected already) and you can also use your phone number instead to log in.
Lastly, when you are finally logged in or your account is created for the first time the platform will show a home screen. At this point, in order to enjoy a faster and more minimalistic look you can activate the “Outlook beta” version, by clicking on its bottom place at the top right corner.
Adding new contacts in Outlook or Hotmail
Now that we are in Outlook´s home screen and we have created our new account, in order to use the service and send emails we can start to add contacts. To carry out this adding process, the first thing we are going to do is spot the little icons menu placed at the very left of the screen, right next to the folder panel.
In this icons menu spotted previously there are five buttons or functions to use: “Mail”, “Calendar”, “People”, “Photos” and “Tasks”. In accordance to the process of adding contacts we want to start, we will click in the “People” option, being placed exactly in the middle of the icons menu.
In this way, another browser tab or window will be opened with options referring to people and contacts to send messages, as well as the possibilities to manage them.
In so, the layout is divided into three main areas: a folder panel at the left where default and customizable folders are shown, the contact list in the middle that included the added contacts, as well as the contact´s detail panel placed at the right, which shows information about the selected contact on the contact list.
In this case, we have an account that does not have any added contact yet, resulting perfect for the process we want to carry out. So, in order to add a new contact and start sending emails, we only have to click on the “New contact” button placed at the top of the folder panel to the right.
Like this, a pop-up window will be opened for us to add the related information, such as first and last name, email, mobile phone, working information and company, as well as notes regarding the contact to keep in record.
In case you need to add more detailed and general information about the contact, all you need to do is click on the option “Add more” at the bottom of the windows, allowing to add more data about work, address, name, phone, chat, email and others.
After we have typed in all the information regarding the contact, the only thing left to is clicking on “Create” to finish the adding process and the contact will be available to send messages. In case you have doubts about the entered information or you want to stop the adding process, you just have to click on the “Discard” option.
Now that we have our contact added many options are possible, such as sending an email, start a chat and edit it in case we want to change information. In the same way, all of these processes can be done from the contact´s details panel by selecting the contact to manage, as well as the option bar enabled on top of the contact list, although we will address this tool in the next section.
Managing and deleting contacts from Outlook or Hotmail
Now that we know how to add contacts, the next thing we are going to do is to manage such contacts, in order to edit, delete, classify, restore, import, export and clean up options, as well as more actions you can do to customize your email platform at choice.
To do so, we will use the option bar enabled at the top of the contact list, including all the options we have called previously. To highlight, all the actions performed from the option bar will have effect on a selected contact or group of contacts.
For example, the first option in the option bar is “Edit” that allows us to modify contacts and change general information by a pop-up window.
The next action available in the option bar to perform is “Delete”, which removes a contact or group of selected contacts from the lists. When we click on such option, a warning window will appear requiring confirmation to delete the selected contact.
The third option is regarding adding contacts to favorites, being these contacts included in the default folder of the same name that you can use to have the contact you use the most at first hand. To do it, just click in the option “Add to favorites”.
Regarding the last general preference available in the option bar, we have the “Manage” button to administrate contacts in every way you need. For example, you can restore deleted contacts in case you want to recover them due to accidental removing, as well as you can import and export contacts with CSV files generated from and to other platforms as Gmail or Yahoo!.
Even, with the “Manage” button you can use the “Clean up contacts” option to remove repeated entries with the same names or information. To do so, click in such option and the platform automatically will search for duplicated contacts and entries. In this case Outlook did not found duplicated contacts the cleanup, fortunately.
Creating and managing new contact lists and folders
Besides managing and adding contacts, in Outlook you can also create contact lists and folders that allow to enjoy a more organized layout and finding contacts quicker. To create a new contact list, all you need to do is clicking in the “New folder” option and immediately you can enter the name of such folder, press the Enter key in the keyboard and you are good to go.
Being the “Business Contacts” folder in this case, from such folder you can add new contacts that will categorized and easy to find, by clicking in “Add a contact” inside the contact list you want the new entry to be added.