How to use formatting options to compose an email in Outlook

Emails are definitely one of the most important and used services in the internet, since thanks to their acquired formal approach of communication electronic messages are the preferred way for enterprises to notify their employees about anything; from congratulations emails to inform about meetings and important notifications, emails are the tool to use by the majority.

Like this, since the late 1990s when online email platforms were created and with Microsoft as pioneer with the support and later purchase of Hotmail, emails became in an imperative services for internet users across the world. At present time, thanks to mobile devices like smartphones, tablets and laptops, people stay connected permanently and with email access 24/7.

However, there is a key matter that stand out when it comes to emails and almost nobody seems to realize, or at least give it the importance it deserves with no doubt; we are talking about of the formatting options to compose an email, as the tools to prepare and send a message that can express exactly what we want to say, since communication can be tricky, specially online.

Today we will be showing you how to use the different format options to compose messages in Outlook, as a renamed service offered by Microsoft with an easy-to-use, functional and reliable approach, as well as being very secured and trustworthy.

But before getting into details, you have to remember logging in into Outlook in first instance or create an account in case you do not have one, allowing you to enjoy a whole set of online and conjoined service that are quite useful, starting from Outlook to OneDrive, Skype and Office.

So, to access just enter the Microsoft´s site www.login.live.com and write you credentials or create a new account, by clicking in the button “No account? Create a new one”. Also, Outlook is now using a beta version that is more functional, faster and resource-friendly, so do not forget to activate this option by clicking in the “Outlook beta” switch option at the top right of the screen.

hotmail

hotmail

Handling composing screen tabs and the process to add receipts and subject  

When you get logged in on Outlook after entering your credentials correctly, your home page will appear with your messages and main folders, as well as some ads, news and other information on the screen.

At the very left of your home page you will be able to see the main folder panel, where you can easily access your inbox, junk emails, drafts, sent items, deleted items and archive. Now, at the top of such main folder panel you can see the option “New message” with a “+” icon that allows you to open the composing screen and start to write that email you need to send.

hotmail

Like this, the composing screen will pop up and will be placed at the exact location of the email reading section at the right of the screen, which shows you the content of selected messages in the inbox.

hotmail

In case you want to switch from the new message you are writing to see a selected message in the inbox, you can click in the option “Select an item to read” at the bottom of the composing screen, where this option as well as all of your new messages will be saved as tabs, which will be identified with the subject you give to every email.

hotmail

Getting back to the composing screen by clicking in the tab identified with the subject of the message you are writing, in here you can start by adding the receipt or receipts you are interested in sending the emails, as well as adding a proper subject in the next line below.

At this point of adding possible receipts in the email you are composing, you can include actual contacts directly by only clicking in the empty space of the line, popping out a list of suggested contacts to choose from.

hotmail

hotmail

Composing an email and using formatting options

After include valid receipts and subject in the composing screen, now is time to write the actual message we want to send. To do that, you just have to click in the empty space below the subject bar and you will be allowed to write anything you want.

hotmail

Now, you can write messages without changing anything regarding to fonts or letter style, but your message can be considered bored or not interested whatsoever, even getting unclear. To avoid that, you can use the formatting options to modify and change the way you write, helping to get your messages much clearer, interesting and calling the attention to be fully read.

So, these formatting option are located at the bottom of the composing screen, with several parameters to modify that we are going to address individually in details next, showing the different functions available that are actually plenty. To understand modifications in a better way, as we explain every option we will apply it to the message, in order to see how it looks.

hotmail

Specific text modifications options

First of all, the formatting options start by focusing on the different possibilities related to text directly, allowing us to change for example: the font itself, giving us more than fifty styles to choose from, as well as letting us modify the size of the font up to 72.

hotmail

hotmail

Next, we have the three classical options that cannot be missed in any text editor or composing screen of any email service out there; we are talking about Bold, Italic and Underline options.

In detail, these text functions are in a row on the formatting option panel and allow us to give effects to the words in order to stand out expressions in another language, specific parts of the message, as well as provide other functions.  

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And last but not least, the remaining options regarding fonts and text specifically are “Highlight” and “Font color”, and as their name say these functions work to highlight the selected text from the rest, while the other changes the color of the actual words of such text; actions that can have purposes of standing out specific and important expression, respectively.

hotmail

hotmail

Options for format change and indirect text modifications

After the options that allow to modify text in a direct way available in the formatting option panel, there are also the tools to change the general format of what you write in the message, as well as adding indirect text modifications that work to organize the email in a better and more complex way, especially when such emails are containing great amounts of information and require lists and other elements.

As classical options in this segment, you can add bullets and numbering to make lists and work with titles and subtitles, organizing the text and message in general in a better way for the receipts to understand it.

hotmail

Continuing, the rest of the options available have to do with other classical and special elements required to give a great format to an email we are writing: to increase and decrease indent, adding quoting; the possibility to align the center of the general message or a part of it to the left, center or right; to insert or remove hyperlinks, to add strikethrough effect and even insert a table.

Because of the many options available, the formatting option panel can be cut at one point and the rest of the alternatives will be shown after clicking to the corresponding pointing down arrow icon. Of course, this depends on the size of the screen you are using.

hotmail

hotmail

Other options to write emails available in Outlook

With Outlook you have plenty of options to send your emails, like adding attachments and files of different types, as well as images, videos and the possibility to insert smileys into the messages in order to make an email a little more fun.

All of this can be done by using the option panel below the formatting option bar, where the date and time of the saved draft is shown.

hotmail

As in the previous case, depending on your screen the option bar can be shown completely or cut at some point, creating an arrow icon to show the rest of the options left. In this case, there are important options to access by clicking in such arrow icon, like the possibility to remove regular text and activate the “Switch to plain text” option, removing modifications in case you do not need them and maybe you have a slow internet connection.  

hotmail

Finally, it is important to point out that you can delete or add changes you apply on the text, by only clicking in the “Undo” or “Redo” buttons in the formatting option panel.

hotmail

How Outlook Setting Options Work

Outlook is the email service provided by Microsoft, offering great experience in terms of this type of product online by being one of the pioneers in the field almost 20 years ago with Hotmail. At present time, Microsoft’s email platform is better than ever with a simpler but more functional and easy to use layout, thanks to its new Beta option that allows a faster and more reliable site.

Now, in order to be more reliable, functional and even more secure setting options are very important in terms of an email service online, letting the user establish preferred and better parameters for their specific use, behavior and one of a kind needs.

Of course, there is also the possibility and advantage to enjoy a more customizable service in relation to aesthetics and design, which can be control from the setting options in Outlook fortunately.

Next, we will be showing you how Outlook setting options work, in order to help enjoy a more customizable service in every aspect; from layout and design, language, notifications, storage and syncing with other devices to mail options themselves related with messages, attachments, rules, junk mail, forwarding and others, along with the configuration of the calendar as conjoined tool.

Accessing setting options in outlook: Quick Settings panel

Before getting into the detailed explanation about setting options on Outlook, we have to remember that you need to have an existing account and get logged in, being an easy process to carry out by only visiting www.login.live.com, and then entering your credentials or by creating a new account.

outlook

When you are logged in on Outlook and ready to use it, do not forget to click on the “Outlook beta” switch at the top right of the screen, enabling the beta version of the platform with a more minimalistic and functional design and simpler approach.

outlook

In order to access the setting options in the Outlook platform, you only have to click on the nut icon placed at the top right of the screen, next to the Skype and Help icons. When you click on the setting options will appear immediately a quick settings panel, allowing you to control basic layout configurations of the platform in a fast and easy way.

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In first place there is a search bar where you can look for anything you need in the platform, from customizable options to mail configuration. In this case we write “Notifications” and from that entered word the platform shows us the results, displaying the notification button directly to establish the parameters you consider are in the need to be changed.

outlook

outlook

Continuing with the quick settings panel, in second place we have the theme options that allow us to change the color of the layout and customize the general design of the page. At first you have five colors or themes available, which will be immediately established with just one click.

Nevertheless, by clicking in the “View all themes” option a set of 50 more options will appear. In this opportunity we will be picking the Lego theme, as we continue with the tutorial.

outlook

outlook

By scrolling a little bit in the quick settings panel, we find other layout and general parameters to modify or customize. For example: to set the conversation view on the top, bottom or off; to show the reading panel at the right, bottom or hide it; as well as set “Focused inbox”, show the sender image, to group messages by date, to show an attachment preview and message preview text.

outlook

On the other hand, in case you need to modify or customize another parameter that is not shown in the quick settings panel and you do not want to use the search bar, you can click on the option “View full settings” at the very bottom of the quick settings panel to access complete configuration lists.

outlook

Accessing setting options in outlook: Full settings

The full settings in Outlook are displayed through an individual pop-up window that include every aspect of configuration in the platform, which are divided at the same time into three overall categories: “General”, “Mail” and “Calendar”.

Also, the window is shown divided into three main sections that display the general categories at the left, the sub-categories corresponding to such main category at the center, as well as the detail panel at the right of the window showing specific information and possible changes to be made. In the same way, there is always available for use a search bar at the top of the general categories.

outlook

“General” category in Outlook full settings

The “General” category in the Outlook settings corresponds to overall configurations of the platform, involving from design, storage and notifications and the possibility to change such parameters for your best use.

For example, you can modify time format, language and time zone by changing parameters in the “Language and time” option. Also, you can change appearance and color of the layout, notification options, categories settings, configuration respecting keyboard shortcuts, Skype settings, syncing in mobile devices and available storage for mails, cloud and attachments.

“Mail” category as options specifically for messages

When it comes to options related to everything respecting mails and messages, Outlook includes a wide set of parameters that can be set and established at your best convenience, saving you some time by telling the platform how to behave in certain situations and given options.

For instance, by clicking in the sub-category “Layout” you can control if you want the platform to show and focus on important mails with the “Focused Inbox” option, as well as set the proper message organization, showing of sender image, reading panel layout, message list format, preview text, inline previews and date headers.

outlook

Addressing the other options and categories with a more general approach, you can control the composing and reply process by changing fonts and include an email signature, to set attachments in terms of sharing preferences and storage accounts, establishing rules to tell Outlook how to handle incoming emails and sweeps actions.

Also, from the Mail category you can control Junk email in relation to blocked accounts and domains, as well as create white lists of senders. Continuing, from such main category you can customize actions and set toolbars and message surface, syncing email and connect accounts, message handling, as well as configure forwarding actions and establish automatic replies.

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“Calendar” as conjoined function of Outlook to set

And last but not least, as third main category in the full Outlook settings is the “Calendar” option, which allows to set and configure different parameters related with events, time layout and more as a conjoined function that is integrated with Outlook, giving the platform another important functionality for many users.

To change calendar settings you have three sub-categories; ”View”, “Weather” and “Calendar in email”, being the first one focused on calendar appearance as set first day of the week and working ours.

Next, the second sub-category allows you to decide or not to show the weather using specific information of location and using Fahrenheit or Celsius type of temperature. Lastly, the third category corresponds to the possibility Outlooks offers to register and set calendar events related with emails, such as flights, meeting dates and more.

outlook

Saving or discarding changes in Outlook´s settings

Whether you are making changes in the “Mail”, “General” or “Calendar” options in the Outlook configuration, including all the sub-categories involved to apply modifications and customization on the platform, there is the need for all of them to save the changes properly so they can be applied correctly.

outlook

To do so, the pop-up window related to the full settings in Outlook is permanently showing two button s at the top right of such window, allowing you to perform the saving or discarding action. For example, in the case you want to save and apply all the changes you have made, you just have to click on the “Save” button, and therefore all modifications will be instantly applied.

outlook

On the other hand, if you are making changes that later you are not sure to apply because you do not know exactly what you change or because simply there was a change of opinion, you can cancel the whole changing of configuration process by clicking in the “Discard” button.

Automatically, all the changes you made in first instance will be deleted and the platform will remain the same as you left it in first place. To return to the Outlook platform and inbox you just have to click on the “X” icon located at the top right.

outlook

Mail folders and their functions in Outlook (Hotmail)

When it comes to email services, Microsoft is a company that shows the flag of experience and optimization, as a product in which the giant from Redmond has always bet on and starting 20 years ago with Hotmail.

At present time, Outlook is the email service offered by Microsoft as a complete renewal from its predecessor, from which only the good things remained and even better functions were added over the years.

Since, Outlook as an email service is now facing a permanent and strong competition with other companies that were not around before, at least in terms of electronic mails as a product online; we are talking about Gmail and Yahoo Mail, being created by Google and Yahoo respectively and getting a great market share respecting this technology.

However, Outlook is still very strong on its field thanks to Microsoft and the interest on offering a better and more secure email platform, with all the advantages in terms of functions, security and customization in direct comparison to its competitors.

Today we will be explaining the different functions and purposes main folders have in Outlook, approaching the whole process by using the new Beta version offered by the platform, with a more minimalistic, faster and optimal functioning, as well as in relation to security and settings.

Signing in, signing up and switching to Beta version in Outlook

First things first, in order to be able to use Outlook and to know which functions have the main folders, you are in the need to sign in to the service or to sign up in the case you do not have an Outlook or Microsoft account. Like this, the user will enjoy a set of related services like Skype, XBOX, Office, Windows and more.

So, to log in all you need to do is visiting the URL www.login.live.com and then write you email address, phone or Skype account, depending on how you set your credentials to sign in on Outlook.

msn hotmail

So, after writing your Outlook account, phone number or Skype address all you need to do clicking on the “Next” button for the platform to ask you for your password, so enter it and click on the “Sign in” button to finish the process and get logged in.

In the case you are using a proper device and you want to stay logged in permanently, make sure clicking on the “Keep me signed in” option.”

msn hotmail

msn hotmail

Remember, in the case you do not have a Microsoft account to use Outlook, you can create one by clicking in the option “No account? Create one”, starting the registration process to have your account and be able to enjoy Outlook and other useful and conjoined service platforms.

msn hotmail

And last but not least, after you are logged in into Outlook and you can use the platform correctly, you should not forget to activate the Beta version and enjoy a more minimalistic and useful service, by clicking in the “Outlook Beta” switch located at the top right of the screen, as it is shown in the image.

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Outlook main folders: functions and how to use them

When you use Outlook activating the Beta version, the general layout change with a simpler but functional approach, showing every function and option clearly and at just one-click away in every one of them.

Now, as any other email platform Outlook needs main folders to function in a proper way, acting as container for the received and sent emails, along with other kind of messages. For example, in the Outlook Beta version such folders can be easily spotted in a menu located at the left of the screen, being six in total and having different functions that we are going to address next.

msn hotmail

Inbox

With no doubt, the inbox has to be the main folder in any email platform, as the container receiving and filing all the new messages from our contacts, being its primary function and allowing to see every message we want to open.

msn hotmail

When you use Outlook with the Beta version activated, the platform sorts of “split” the screen between three important and different sections: the folder panel to the left, the email list in the center and the reading message reading section to the right. Like this, you can open a specific email without losing the track of the others or the folders for that matter.

msn hotmail

Another important function of the inbox is allowing to move any message to other folder or container, either a main one or another created by the user thanks to the customizable options. So, to move or work with a specific message you only need to click on it and choose an option from the enabled option panel at the top of the inbox, as shown in the image.

For example, in the new enabled option panel you can delete, archive, sweep, send to junk or Spam the selected message, as well as moving it to other location or folder or categorized it in colors, so they can be related to an event in the calendar or any other feature.

msn hotmail

msn hotmail

Junk email folder

Continuing, the second option in the folder panel in Outlook is the junk email container, as the deposit where all messages considered as Spam or trash are located, since the can be dangerous in terms of security with malware, as well as being emails with unnecessary or irrelevant content with ad purposes.

msn hotmail

In the same way, the Junk folder can be used as any other and you can move messages from and to this container. Nevertheless, you have to consider that if an email is sent to junk folder automatically or by yourself, other messages from the same sender will be considered trash or junk emails to.

Also, you can block a specific address from sending you emails from the Junk Email folder. To do so, click on “Junk Mail” to go to the folder, then click on a message from the sender you want to block, and then click on the “Block” option in the option panel on top of the email listing. From that moment on, the messages from that sender will be blocked completely.

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Drafts

The third option in the folder panel is the Draft container, as the one storing all the messages you are writing or stop doing so for any reason, acting as a backup for all the emails you want to send later. For example, by clicking in “New message” and adding an email account as receipt, as well as a subject, such email will be automatically stored in the draft folder.

msn hotmail

In the case you need to move other message as a received one in the inbox to the draft folder, the process is completely possible by following the steps before explained in the inbox section. Now, if you are writing a message and you do not want it to be stored in the draft folder, you just have to click on the “Discard” option to delete it permanently.

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Sent items folder

When you send an email successfully, such message will be moved to the sent items folder as a record container, storing all the emails sent by the user in an unlimited period of time.

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In case a message is not sent successfully it will stay in the draft folder, since the sent items deposit is just for messages that actually were sent to the receipts. As any other folder in Outlook, you can move, delete, categorize and archive any message from the sent items folder.

Deleted items folder

Included in the main folder section there is the deleted items container, as the one storing all the deleted messages and emails and acting as some sort of trash can or recycle bin in Windows. Like this, you will be able to recover any deleted message located in this folder.

msn hotmail

Of course, in the case you have this folder full or you just want to delete all of these messages in a permanent way, you can click in the “Delete all” button available at the top of the folder.

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Archive

And last but not least, there is the archive as the sixth option in the folder panel, as a multipurpose container in which you can save any type of message you need, as well as functioning as an automatic way to save all the conversation histories for the system platform.

Also, “Outbox” and “Pop” are two sub-folders located in the archive for storing messages using these types of email technologies.

msn hotmail

Also, inside the archive folder you can create a whole new set of customizable proper containers for your emails, which can be stored by parameters and characteristics of your choice. To do so, just click in “New folder.”

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How you can create and manage folders in Hotmail or Outlook

Outlook is the renewed email service by Microsoft, changing their platform from the Hotmail branding they kept for almost fifteen years. Now, Outlook represents a more intuitive and advance service in terms of security, features, functions and personalization like eve before, with the fastest email platforms in comparison to direct competitors like Gmail or Yahoo.

With the new Beta version of Outlook the service offers you a new a more minimalistic layout, allowing to write, check and move emails easier than before. Also, the email platform provided by Microsoft lets you to create and manage full customizable folders to organize your inbox and general email service, overall when it is crowded and full of messages.

With folders, you are going to have a perfect and clean inbox, with your messages organized depending on their nature. For example, you can create office, family and newsletter folders, also you can move emails from one container to the other, erase them when you like and more. All of this procedure are going to be shown next, being quite easy to follow.

How to create a new folder

In order to create a folder, first sign in with your account on Outlook or Hotmail by visiting www.outlook.live.com, or by searching key words like “outlook” or “Hotmail” on Bing searcher. When you have already signed on Outlook, do not forget to switch to Beta version by clicking on the “Outlook” Beta button, for a more minimalistic and functional layout.

outlook beta

Being on your email platform, you will see the new design showing the folder panel on the left, your inbox in the middle and email reading space to the right, along with standout news.

outlook beta

Well, we will be focusing on the folder panel for now, from where you can see all the predetermined email containers such as “Junk Mail”, “Draft”, “Sent Items”, “Deleted Items” and “Archive”, accessing them and the emails they have inside with just one click.

Now, if you need to create a new folder with customizable name for your own purpose you can do that, organizing better the use of your platform. Therefore, to do so and create a new folder just locate the button “New Folder” at the button of the folder panel, right at the end.

outlook beta

When you have clicked on the “New Folder” button, such space will become an empty bar for you to enter the new folder´s name, in terms of what you want to do with it. For example, in this case we are going to write “Newsletter” in order to move all emails of this type into such new created folder.

outlook beta

After you have finished writing the new folder´s name, just click on anywhere else on the screen or press “Enter” and like this the new container is now created and ready to be used.

outlook beta

How to move emails to your new created folder

Now that you have created your new folder, the next step is to start organizing your platform and move emails from any of the predetermined folder to the new container. In this case, we have created the “Newsletter” folder, so let us move messages of this type to it and like this a cleaner inbox and email platform is possible.

To move an email to the new folder you have the option about opening the folder where the message you want to move is, and by selecting it clicking on it an option panel will be enable at the top of the inbox.

outlook beta

outlook beta

With the option panel enabled and with the email to move having been selected, click on the “Move to” button on such option panel and a menu will be expanded showing all the folders available; click on the new created folder that in this case is “Newsletter” and automatically the email will be moved in no time.

outlook beta

As you can see, the selected email have been moved to the “Newsletter” folder, being properly saved and allowing you to clean your inbox and organize your platform better.

outlook beta

In the case you need to move a message from your customizable folder to the inbox or any other container, you just need to perform the same procedure explained before but the other way around, and like this you can return an email to its previous location.

Managing created folders

Outlook offers many ways to manage your email platform. In the case you have created a folder but you need some kind of sub-container to organize it better, you can do it easily. First, place the mouse cursor on top of the customizable folder and click on it with the right button of your pointing device; a new menu will be expanded with several options.

outlook beta

By clicking on the option “Create new subfolder” a new empty bar will appear for you to write the new subfolder´s name. For example, in this case such subfolder is inside the “Newsletter” customizable container, so let us name it “Sports” since it holds messages of this nature. In so, click anywhere on the screen or press “Enter” and the sub-folder is now created.

outlook beta

outlook beta

In the same way, using the expanded menu by clicking on the folder user the right button of your mouse, you also can rename folders in the case you have to, in order to be more organized or simply because you changed you mind about the name. So, click on the “rename” option and write a new name or label, and then press “Enter” or click elsewhere; in this example will be “Gossip”

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Maybe managing your email platform you decide to delete a specific folder or subfolder because you simply do not need it anymore. If that is the case, all you need to do is put the cursor on the folder or subfolder you want to erase, click on the right button of your mouse and the click on the option “Delete Folder”; automatically, this container will be deleted and you are good to go.

outlook beta

As you can see, the “Gossip” subfolder is no longer available, nevertheless, it is on the “Deleted Items” folder where emails you have erased are leaded to. This is like this because there is the possibility to delete accidently a folder, so in this way you can actually recover it very easily. Now, if you want to erase such folder permanently, click on “Delete folder” in the expanded menu.

In this particular case, a notification warning you that the selected folder will be erased permanently appears, click on “OK” if you are sure, or click on “Cancel” if you are not sure about deleting the corresponding folder for any reason. Like this, now the folder is permanently erased with all messages included, so that is why it results so important to be sure about deleting it.

outlook beta

How to send emails, images and files using Outlook Beta

With no doubt, emails are of the most imperative instruments we use on the web nowadays, being a formal and casual approach to speak with individuals from all issues of our lives; from family and people we want to stay in touch with, work partners and even our bosses, messages are basic to keep in contact, send and get any sort of significant data.

As to subject, Hotmail is a standout amongst the most known and utilized email platforms over the planet, having been a pioneer in this fragment since the internet was made and conveyed to the common people almost 30 years ago.

Thus, Hotmail as an essential Microsoft’s service is one of or if not the best email existing these days, since it exploits awesome experience and when you sign in into the platform, your address functions as a key to enjoy an entire arrangement of valuable services such as Office, Skype, Windows 10, XBOX Live and a lot of more useful tools on the web.

Today you figure out how to send an email and how you can attach any kind of document to such email you are creating, similar to this you can share media files with your contacts utilizing Outlook Beta by following a few easy procedures.

Sending an email on Outlook Beta

With a specific end goal to send an email on Outlook Beta the main thing you should do is to sign in into the platform, and you can do that by entering www.loging.live.com on the address bar in your preferred browsing software.

When you do as such, the service will request that you enter two credentials as your email address and your password, if both are right you will be signed in successfully. Remember, activate Beta version on Outlook to enjoy plenty of more advantages and security, by clicking on the “Outlook Beta” switch located at the top right of your inbox.

Outlook Beta

Being on your inbox you will have the capacity to see your new messages on it exactly in the center along with the content, as well as the folder panel on the left and a switchable panel on the right, from where you can open settings to control your account, profile options and support.

Outlook Beta

Outlook Beta

Now, to create an email you will click on the “New message” button that is exactly at the top of the folder panel, having a “+” icon to be easily recognize.

Outlook Beta

By tapping on “New Message” you will be in the blink of an eye on the writing page to create your new email, also, by using the Outlook Beta version you can write new messages and manage folders and check emails at the same time.

Outlook Beta

To start with, on the writing page you must include a contact as a receipt who is the person receiving the message, you just need to write the address on the space bar with the “To” button on it.

Outlook Beta

Also, you can pick the receipt from your contacts by clicking straightforwardly on “To” and afterward select the contact from the available list.

Outlook Beta

Keep in mind, you can include as many receipts as you need utilizing your contact list or writing them down directly, but in this second option make sure to separate each email address with a comma.

Since you have your receipt already written, the following activity is to include a subject and like this you can tell who is getting the email what the message is about, recommending to express is such message is urgent and with a short description. To do so, write the subject on the empty space underneath the receipt where it says “Add a subject”.

Outlook Beta

Having the receipt and legitimate subject of our message, now we can begin including actual content by composing it, telling the receiver regarding the reason and motivation behind the email, which could be from business to family related. To compose the message, click on the empty space below the subject bar.

In the event that you need, you can edit what you are composing and utilize diverse alternatives to change it, such as including italic, bold and underline effects, along with and reduction and increasing of text and indent, among other options. These alternatives to change the content you are composing are situated at the bottom of the writing panel, as an option bar.

Outlook Beta

By using Outlook Beta version, unfortunately the emoji list is no longer available and emoticons must be inserted manually.

On the off chance that you consider your email is prepared and ready for you to send it, simply click on “Send”, being two buttons available for this on the layout; one at the right of the option panel below the writing space, and the other on the right of the option panel on top of the writing space.

Outlook Beta

In the case you want to stop the writing process you can do it, and automatically the written message will become a draft for you to return, modify and send it to the receipts. In the same way, sent messages will be located on the “Sent” folder for you to find them easily.

Since we are using Outlook Beta version, now you can be writing a message at the same time you can manage folders and check emails; something you could do on previous Outlook version but by clicking on the corresponding option, which separated the writing space from the actual page to a different window, and in this way it was possible to write an email while managing folders and check other messages.

Sending photographs or documents with Outlook Beta

Now that you know how to compose an email and send it as many individuals as you like, the time has come to take after the process to attach files to it, keeping in mind the end goal is to share photographs, videos, archives and others.

Like this, email use takes a useful multimedia approach and a required feature nowadays, since there are a lot of documents that must be sent concerning to work, studies, and furthermore the enthusiasm of sharing multimedia personal content through emailing.

In this way, to attach a file to the email you are composing the main thing you need to do is clicking on the “Attach” buttons, being either the one at the center of the option panel at the bottom of the writing space, or the other on the option panel on top of the writing section. To recognize the attach option better, the button has a clipboard and an arrow icon on them.

Outlook Beta

By clicking on the “Attach” button you will have two options to choose from; “Computer” and “Cloud Locations” and as they are described with their titles, the first one corresponds to the option on attaching a file that is stored and saved on the computer itself, like in a folder on “Documents” or maybe on the desktop.

Regarding the second option o “Cloud Locations”; from here you can attach files stored or saved basically online and not physically on the computer or devices you are using, thanks to cloud platform of OneDrive provided by Microsoft that offers 5 GB of online storage for free.

Outlook Beta

Let us attach a file using the first option or “Computer”; when you click on this button a new window will appear, for you to find the location of the file you want to attach and select for proper attachment. Like this, the file you chose is now attached and ready to be send. In this case, you can attach as many files as you want with a limit of 50 MB for every file.

Outlook Beta

Outlook Beta

In relation to the second option or “Cloud Locations”, when you click on it a new window will appear with your OneDrive platform and all the folders and files in it, so the only thing you should is find the document, photo or video you want to attach and you are good to go.

Outlook Beta

Nevertheless, Outlook platform allows to attach files from different cloud service providers besides OneDrive. To use them, click on the settings button located at the top right of new window.

Outlook Beta

By doing so, scroll down a bit on the new section that comes up and click on the icons of the cloud storage providers you have logged in with their account, which could be Box, DropBox, Facebook and Google Drive. In fact, you can set one of these services to be your primary account to attach files from cloud platforms.

Outlook Beta

Then, look for the file you want to attach between the folders and content available, just like in the first example corresponding to attaching files from “Computer” and that will be it, the data is now attached to the new email you are creating and it is ready to be sent.

To finish the process, just click on “Send” from the two available buttons and you will have sent an email with attachments, which are securely saved using space from your useful personal cloud provided by Microsoft with OneDrive service.

How to create an account, log in and sign out in Hotmail or Outlook

Hotmail is one of the most used email services in the world, thanks to its reliability, security and because the brand have been related with quality and cyberspace since the decade of 1990, when Hotmail was created and represented a revolution in terms of using an email platform online, completely free and designed to use on the web browser, taking this services to the masses.

Nowadays, the service has been renamed as Outlook and its better than ever, by taking plenty of useful characteristics in relation to security, design, layout, different tools and other features that are needed at present time.

Because of it, we will be showing you how to create your Hotmail or Outlook account, the process to sign in and out and how you can use beta version for more advantages, since Microsoft is always renewing its email platform to keep up in a current competitive field thanks to Gmail and Yahoo! Mail.

The process to create your Hotmail or Outlook account

As it is obvious, in order to use Hotmail or Outlook and all the advantages offered by the email platform provided by Microsoft; you need to create your account. However, this is a very easy procedure and all you need to do is completing a short registration and enter the required information on the blanks.

To do so, all you need to do is write the web address https://login.live.com on the URL bar on your browser, opening a page that will ask to enter your credentials to log in and open session in Hotmail or Outlook. Nevertheless, in this case we will not be opening session just yet but to start the registration process to have an account.

For this just click on the “Create one” button next to the question “No account?” right below the next option.

hotmail

Now you are on the create account page and you have three options to choose from, depending on how you want to create your new account.

Creating an Outlook account from a preexisting email address

When the page to create Hotmail or Outlook account is completely loaded the first option is to enter an email address you already have, regardless of the platform which it belongs in first place. For example, you can enter your account from Gmail or Yahoo! Mail and use it on Hotmail or Outlook platform, in the case you like Microsoft´s email service better. Then, click on “Next”.

hotmail

After you have entered your credentials from your preexisting account, the system will ask to write some more information like first and last name, country and date of birth, so type them in and click on “Next” as well.

hotmail

 

hotmail

By entering all the required information, the last step for the platform to set the account is to write a four-digit code that is sent to the address you want to register. Therefore, log in on such email service, locate the Microsoft message with the code and then write it on the registration process being carried out in Hotmail or Outlook.

After entering the code, the platform will ask you to type in a catcha that you will see, in order to know if you are actually a human and avoid robots and malware. Type the code appeared on the screen and click on “Next”.

hotmail

 

hotmail

Now the registration process is completed and will be able to use Outlook platform with an email address from other provider. When you are logged in and on your inbox, you can see a new email sent by Microsoft welcome you to Hotmail platform and you can access personal information and account settings, by only clicking on your name´s initials at the top right corner.

hotmail

Creating a Hotmail account by using a phone number

About the second option to create your account, there is the possibility to do it by using your phone number if you would like to. To start carrying out this process, just come back to the create account page and click on the option “Use a phone number instead” underneath the “Next” button.

hotmail

Then, the system will ask you to enter information about the country you live in, a valid phone number and to create a new password.

hotmail

After you do this, the platform will ask you to write the same information as in the first procedure, such as first and last name, country and date of birth. Nonetheless, in this case the verification code required by Microsoft will be sent to the phone number you registered on the first step, via SMS system and instead of being sent to an email address. Type in the code and click on “Next”.

hotmail

As a last step, the platform will required a valid email address related to the service that will work as your alias, regardless of being this account creation process focused on utilizing a phone number to log in. So, write a previous email address you have and click on the “Next” button as usual. In this case, it must be an account from a different provider besides Outlook or Hotmail.

hotmail

Now, the system will ask you to check in the inbox related to the account you entered, since it sent a message to verify such email address belongs to you, as well as the final touches to finish your account process.

msn hotmail

When you click on the verification link included on the received email, the process is completely finished and now you have an Outlook or Hotmail account that you can open with your phone number.

Creating a brand new Hotmail or Outlook account

In the case you do not have an email account at all, the best option is the third choice offered by the system that allows to create a brand new Hotmail or Outlook account, being the best pick since a great service platform will be opened for you; Skype, OneDrive, Office, XBOX Live and Bing are some of the useful tools you can use by having a Microsoft related email account.

To start the registration process, return to the create account page and click on “Get a new email address”.

msn hotmail

When you do so, the space to write a preexisting Hotmail or Outlook address change to write a new one in order to be created, giving you the chance to pick between Hotmail.com or Outlook.com domains, by clicking on the pointing down arrow next to the empty bar.

So, write the name you want for your new Hotmail or Outlook account, pick your favorite domain between the two, then write a strong enough password on its corresponding space and then click on “Next”.

msn hotmail

When the entered data is verified and the name you have chosen is checked as available, the platform will ask you to write all the personal information previously required on the earlier steps, such as first and last name, country, date of birth, so you know all of these procedures.

Nevertheless, after that in this case the system is going to ask to add security info, regarding your country and a mobile phone number, so when the platform require to verify you are you a security message will be sent to such phone number. So, choose your country and add your mobile phone number, which is going to receive a verification code right away by clicking on “Send code”.

msn hotmail

After you have received the code on your phone, enter it on the new empty bar and click on “Next”. In this way, a new Hotmail or Outlook account has been created for you to use.

msn hotmail

How to log in on Hotmail or Outlook

Now that you have your brand new Outlook or Hotmail account, the next thing is to log in in order to receive emails, as well as being able to use services like Skype, creating documents on the go thanks to Office, and so much more, since you can enjoy these platform via web and without the need to download any other software.

To log in and open session, just write https://login.live.com on the URL address bar of the browser you are using, like this a sign in page will appear for you to enter your credentials. In so, you have to write your email address on the first bar and then click on “Next”.

msn hotmail

When the email is verified by the system as an existing one, a new page will load asking for your password, so enter it on the corresponding empty space and click on the “Sign in” button. Like this, you will have opened session and ready to check your inbox, write messages and enjoy other services.

msn hotmail

Trying the Outlook Beta version and how to sign out

Microsoft has released a new beta version of Outlook for users to try out, improving plenty of different aspects related to design, layout, organization, security, settings and more. Therefore, Hotmail or Outlook can be a better service every day by having a minimalistic approach, fast functioning and reliability.

To test out this new beta version now that you are logged in by following the previous procedure, on the main page of your email platform on Outlook just click on the switch icon located at the top right of your inbox; right next to it says “Try the beta”.

outlook beta

As you can see, now the design is more minimalistic and intuitive, with less buttons and more space to see email content, as well as a small service panel relocated to the left next to the folders, where you can check calendar, contacts, photos and tasks. Also, the switch beta button is in the same spot for you to see it, in the case you want to return to the previous version.

On another topic, to close session or sign out is a very easy process on Outlook or Hotmail, in case you want to be logged out for different reasons. To do so, just click on your picture icon located at the top right of your screen, next to the question mar icon or “Help” button.

When you click on your photo, a menu will be expanded showing three different options; “Edit profile” to change color, layout, profile photo and persona information; “View account”, to see details about your platform and general settings; and “Sign out”, the option to close session and to be logged out, so click on it to carry out this process and to keep your account secure.

outlook beta