How to use the Calendar function in Outlook

Email services are considered quite common and almost mandatory at present time, as a way to send and receive messages especially from formal ambits of life as work and studies, in direct comparison to more informal method of communication that use internet, such as messengers and chatting apps.

Since, emails are not considered nowadays just instruments to receive and send important information, but these also are platforms that allow the user to enjoy different tools online that result useful in the same way. For example, with Outlook you will be able to enjoy products like Skype, OneDrive, Sway, Bing, and Office in general with the web clients of platforms like Word and Excel, among others.  

However, there is an imperative function offered in Outlook that many users enjoy and take benefit from; the Calendar included in the platform, with possibilities to save and highlight events with sync possibilities, so in the next segment we will teach you how to such useful Outlook instrument online.

Opening the Calendar in Outlook

In order to access your calendar in Outlook obviously you have to be logged in the platform, by entering your proper credentials as email account and password. To do so, enter https://outlook.live.com/ as the URL address to access and type down your credentials, in no time you will be logged in and with the Outlook home screen open for you to use the service.

Now that you are in Outlook, do not forget to activate the “Outlook beta” option as a switch placed at the top right of the screen, right above the email reading section. Like this, you will be able to enjoy a more minimalistic and faster email platform.

Outlook calendar

Now, to access the Calendar web tool provided by Outlook there are available to methods or different ways, being both quite easy use. In first place, you can access the calendar by clicking on the “Applications” button placed at the very top left of the screen, and by doing so a sort of menu will be displayed with all services offered by Microsoft through Outlook.

Then, all you need to do is clicking on the second icon on the list that corresponds to “Calendar” and voilà, in another browser window or tab the Calendar web application will be opened.

Outlook calendar

Outlook calendar

In second place, we have actually an easier method to access the Calendar in Outlook. At the bottom left of the screen there is a service panel where all the main products for the user are available. Well, in such service panel or menu the second option corresponds to “Calendar” and the app will get opened in just one second in another browser tab or new window.

Outlook calendar

Outlook calendar

Using the Calendar in Outlook: adding new events

At this point we have opened our calendar in Outlook, giving us the possibility to add new events, reminders and event other calendars with different dates, meetings and more, with customizable name and purpose. As default, the present day and general weather will be highlighted until you have chosen another day to set.

Outlook calendar

Outlook calendar

To add a new event in the calendar you are in there are two easy methods. First, you can click on the “New event” button located at the top left of the screen right below the Outlook home screen button.

By doing so, a small menu will be opened for you to enter the information about the event or meeting you want to register: title, date, time, location, repeating option and reminder.

Outlook calendar

After we have entered all of the information about the event or meeting we want to register, will are going to click on “Save” to save the event or discard in the case we want to cancel the procedure. In this way, the event saved will be shown in the day where it was set to be established as reminder.

Outlook calendar

Outlook calendar

Continuing, the second way to add an event can be considered more direct but implies to look for the precise date with the offered tools if such day is way ahead in the future. In simple words, we just have to click on the day in the calendar to put an event directly on it.

If the day is close is a very quick method to use. For example, an event to set on May 29th is very straightforward by just clicking on it, appearing the same information menu as in the “New event” button. After we have filled in the data the event will be created in the exact day where we clicked.

Outlook calendar

As you can see, the event is now created and by being a birthday in the example the platforms recognizes the event and put an icon of a piece of cake in the registered entry.

Outlook calendar

Using the Calendar in Outlook: browsing possible event dates and creating new calendars

As it was said before, you can add events clicking directly in the day you want to set the event. Nonetheless, if such date is away or too ahead in the future, you have the possibility to use the browsing options in the calendar, making the process to find a date very easy.

First of all, the current day is showing in a little calendar placed at the left and by clicking in the arrows pointing up and down you can change between months, resulting very quick to find dates in the current year.

Outlook calendar

If you want to find a further date it results better using the option panel at the top of the big calendar in the layout, allowing to change month sequentially with the arrows or by picking the month you need clicking in the option. Also, in this panel you can choose the calendar layout in terms if you want to be set it and shown by day, week, work week and month.

Outlook calendar

Outlook calendar

Outlook calendar

For example, this is how the layout is shown when you set the option “week” in the calendar view, displaying the hours of every day and the days included in the week to pass.

Outlook calendar

On another topic, right down the little day chart shown in the layout you have the Calendars list, displaying the default calendar called “My calendar” and the created calendars with customizable name.

Outlook calendar

You can create a new calendar by clicking in the option of the same name, being in this case the “Meetings Calendar” where you will be able to type the name when clicked in the option. Then all you need is to press the Enter key or click everywhere in the screen.

Outlook calendar

After your new customizable calendar is created, you can use it by selecting it with the check mark next to it, appearing all the dates and events you have entered in it.

Outlook calendar